Facilities Supervisor (12-month FTC)

Job Description Location: Uxbridge, UB11 1FEFirst point of contact for Production Management and crew supporting services regarding site-related matters, maintenance, and facility needs.Key ResponsibilitiesGeneral admin:Manage and maintain the calendar for studio operations and production schedules.Track and maintain daily staff occupancy numbers on site.Ensure all studios and associated spaces (green rooms, makeup rooms, dressing rooms, tech rooms, shared workspaces) are clean, functional, and production ready.Coordinate and monitor PPM with vendor and manage reactive works to ensure minimal disruption.Ensure the proper operation and servicing of all critical building systems including HVAC, power, lighting, and plumbing.Responding to urgent maintenance requests and emergencies.Maintain high standards across all site services, including cleaning, security, and catering.Log maintenance and facilities-related issues via the Vendor Helpdesk and follow up to resolution.Track job logs to ensure completion.Oversee regular pest control and plant maintenance services.Communicate upcoming maintenance, disruptions, or events to relevant teams via internal channels.Support internal office changes, including layout adjustments and signage updates.Maintain accurate documentation of building assets, inspections, and supplier performance.Oversee and restock the stationery cupboard.Manage the Ojmar locker system, including programming fobs and assigning access.Coordinate access passes with Security Admin for both the Studios and the building.Ensure contractors and staff have proper floor access when required.H&S Support:Ensure full compliance with health 'safety legislation and on-site protocols.Keep all statutory documentation up to date (e.g. fire logbook, accident reports, inspection records).Deliver H&S inductions for new staff and contractors.Oversee RAMS submissions and confirm contractor compliance.Notify the H&S Advisor of external contractor works and ensure the correct Permit to Work (including Hot Works) is issued.Act as an Incident Controller and/or First Aider.Regularly inspect and restock First Aid kits.Check fire extinguishers are in place and in date.Keep the H&S notice board current, including evacuation plans, fire wardens, and first aiders list. Display the Employer's Liability Insurance certificate in accordance with legal requirements.Manage the COSHH cupboard-ensuring it is clearly labelled, locked, and up to date with SDS, with input from the technical production crew.Parking ManagementOversee on-site parking and ensure staff park in designated bays.Add frequent users in the ANPR system and allocate parking for visitors, talent, and contractors.Coordinate OB truck and delivery vehicle access.Monitor EV bays usage and queue management when needed.Liaise with production and security to facilitate parking during high-demand periods and events.Catering SupportPlace callouts for coffee machine issues and follow up to resolution.Order tea, coffee, and general beverage stock for tea points.Ensure milk and dairy-free alternatives is in stock and within expiry dates across all fridges.Liaise with Foodles to manage Smart Fridge services, ensuring they meet production needs, flag and escalate technical or stock issues to the support team.Work with the team on vending machine stock management, refill machine if necessary.

Created: 2025-12-18