Fleet Administrator

Job DescriptionJob Title: Fleet AdministratorJob Location: Tiverton, DevonSalary: 26,249.60pa based on working 40 hours per week, 52 weeks per yearContract Type: Permanent - Will consider Full Time or Part-Time 24-30 hours per weekWe need you!We're on the lookout for a highly organised and proactive Fleet Administrator playing a crucial role in supporting our Fleet operations. This is far more than just an admin role it's a key position that ensures the smooth running of our entire vehicle fleet, which supports both our education and care divisions.Youll be responsible for making sure every company vehicle is correctly allocated to the right driver, fully taxed, insured, maintained, and compliant always. From coordinating new vehicle deliveries and fitting tracking devices, to managing insurance claims, repairs, and mileage reporting. Youll be the central point of contact for all fleet-related matters. Your work will ensure we always know where our vehicles are, that the right systems and trackers are in place, and that all vehicle data is current and accurate.If you thrive in a fast-paced environment, love managing the details, and take pride in keeping things running efficiently, then this could be the perfect opportunity for you. This role offers variety, responsibility, and the chance to make a real difference across a vital area of our organisation.A day in the life of a Fleet Administrator will involve:Youll manage the day-to-day administration of our 150vehicle fleet, consisting of cars and maintenance vans, ensuring systems and records are kept up to date with driver, vehicle, and maintenance information.Coordinate insurance claims, permits, repairs and routine maintenance, acting as the main point of contact for fleet-related queries and managing the fleet mailbox.Support fleet procurement activities, including liaising with funders, managing supplier relationships, and overseeing new vehicle deliveries.Process monthly mileage and expense claims and prepare regular fleet reports for internal stakeholders.Maintain accurate databases and trackers, while providing general administrative support to the wider Finance Team.To be a successful Fleet Administrator youll need:Proven experience in a similar Administrative role, with strong organisational and time management.Good IT skills: working knowledge of Microsoft Office programmes, including Word, PowerPoint and Excel.A hands-on approach, ready to tackle tasks with a positive attitude. Strong communication skills and a collaborative, approachable mindset.If return for your time, youll get:Holidays Youll get 28 days annual leave including bank holidays (full time). Youll also get an extra day off for your birthday after your first year with us.Pension scheme Our pension scheme is based on you paying in 5%, and us adding 3%.Learning & Development Opportunities We provide comprehensive learning opportunities for team members to develop themselves.Discounts Youll have access to brilliant discounts through the Blue Light Card and our own employee benefits platform.Wellbeing Support Your wellbeing is always our priority. Youll have access to mental health and wellbeing support. On top of this, our therapies team offers a monthly confidential check in clinic, and group reflective practice sessions.Cycle2Work -The cycle to work scheme enables you to buy a bicycle at a discounted rate.DBS As this role required you to have an enhanced DBS carried out, we will cover this cost.9DF - Enjoy a healthier work-life balance with our 9 Day Fortnight working pattern giving you every other Friday off without reducing your salary.After 12 months service - Youll also be eligible for our Medicash scheme which covers a wide range of medical, health and wellbeing expenses (Including immediate access to a GP!). Youll get life assurance paid at x2 your annual salary.Please note that as part of our safer recruitment processes, successful applicants will be subject to pre-employment checks including an enhanced disclosure and barring service (DBS) check, and online and social media checks, and reference validation.At Phoenix Learning and Care, we pride ourselves on our diverse workforce, and ensuring we have an inclusive environment for all our team members. We remain committed to ensuring our teams can bring their true selves to work without risk or fear of discrimination.

Created: 2025-07-04