Stock Controller / Accounts Administrator

Job Description Scotts Of Southend is a busy garden centre located between Rochford and Southend. The business has experienced considerable growth over recent years and will continue to grow in the coming years.Reporting to the management team, we are seeking an experienced and detail-oriented professional to join our team in a full-time position at our busy Garden Centre in Rochford. This role is ideally suited to someone with at least 3 years experience in stock control and accounts administration, with a strong focus on accuracy, analysis, and process improvement. The role will include assisting the Financial Director with administrative and reconciliation work on the Garden Centre as well as the sister company EAF Group LtdWorking Hours: Monday to Friday, 9:00am 5:00pm onsite at Scotts Of SouthendRole OverviewThis position combines stock management responsibilities with accounts administration duties, playing a key role in ensuring the accuracy of stock records, maintaining financial controls, and supporting efficient business operations. Strong Excel skills are essential, as data handling and system updates form a core part of the role.Key ResponsibilitiesStock Control & Inventory ManagementMaintain and manage accurate stock records using internal systems (Win Retail), including:Setting up new stock via Excel imports with correct pricing, VAT rates, and department allocationUpdating existing stock for cost and price changesMonitor stock margins by liaising with department managers to ensure profitability is maintainedInvestigate and resolve negative stock discrepancies, implementing preventative measures where possibleCoordinate and support stock takes, including:System setupReviewing variance reportsInvestigating and resolving discrepanciesProactively identify stock control issues and recommend process improvements to enhance accuracy and efficiencyEnsure the goods in staff are recording movements accuratelyAccounts AdministrationRaise purchase orders and match supplier invoices against confirmed deliveriesProcess and enter non-stock invoices into Sage 200 for paymentReconcile supplier statements against Sage accounts, identifying and resolving discrepanciesLiaise with suppliers to chase missing invoices and ensure timely resolutionPrepare and submit reconciled statements to Head Office for payment runsSet up new supplier credit accounts as requiredAssist Financial Director with administration and reconciliationSkills & ExperienceMinimum 3 years experience in a similar stock control and/or accounts roleAdvanced proficiency in Microsoft Excel, including data manipulation and importsExperience with accounting systems (e.g. Sage 200) and stock management systemsStrong analytical and problem-solving skills, particularly in resolving stock discrepanciesHigh level of accuracy and attention to detailExcellent organisational and time management abilitiesAbility to communicate effectively with internal teams and suppliersKey Strengths for Success in This RoleStrong understanding of inventory control processes and financial reconciliationAbility to manage both stock accuracy and accounts integrity simultaneouslyProactive approach to identifying inefficiencies and improving processes

Created: 2026-04-26