PA/Office Manager - Luxury Fashion

THE COMPANYLalage Beaumont is a luxury fashion and accessories brand with a boutique in Knightsbridge London. Lalage (who is in fact English – her name is ancient Greek and pronounced La - la - ghee) trained in Fashion at the University of the West of England and launched her own label in 2004, having gained extensive experience designing for famous English fashion houses during the eighties and nineties. She opened her first boutique in 2006 and moved her flagship shop and offices to her current boutique (where the position is based) in Knightsbridge in 2012. Duties include: Personal Assistance:Making appointments and ensuring all relevant appointments are in LB’s diary, ensuring these are not forgottenOrganising travel for LB and other staffEnsuring company files are kept up to date and organisedHelping to ensure that LB’s business schedule is followed, and deadlines keptCollating information from the website and stock system as required by LBAlways being on hand to help LB with ad hoc tasks as they ariseOffice Manager:Overseeing all IT needs to for the business with the assistance of an IT contractor when necessaryEnsuring stock is kept up to date and accurate, including bi-annual stock takes, managing incoming stock and moving stock between storesEnsuring all invoices are uploaded to Xero, checked, approved and paid in a timely mannerEnsuring all packaging and stationery is kept stocked and always looking for the best price for these itemsCollating staff hours at the end of each month and ensuring this is given to Lalage and the accountant in a timely mannerHealth and Safety Management, including ensuring all risk assessments and records are kept up to dateManagement of the internal HR system, onboarding new staff and liaising with consultants where necessaryOrganising all service providers, utilities and maintenance across the three shop locations Booking couriers and dealing with customs when neededKeeping an eye out for the best deals that courier services have to offerOrganising the bi-annual brochure and sale card mail outsMaking sure the office is kept tidy and organised Organising the annual staff Christmas dinner Assisting with PR and Wholesale when necessary, including organising shipments and assisting with PR loaningTHE CANDIDATEWe are looking for someone with:Minimum of 5 years previous experience in an administrative / support function within a small business environmentSomeone who is excited by a new challenge every dayExcellent communication skills, with the ability to deal with internal and external stakeholdersMeticulous organisational skills and ability to prioritise when working to tight deadlines and under pressureTeam working ethos, with a positive and proactive attitude and ability to manage upwards High computer literacy, with excellent knowledge of Microsoft packages (Word, Excel)Competence with data and able to find relevant reports from existing software.*This role is office based and opportunities to work from home would be very limited.

Created: 2025-07-24