PA/EA

Location: PooleSalary: to £40k DOEHours:8.30am5.00pm, Mon-Fri office basedBenefits:25 days hols + Bank hols, paid for parking, pension, Health Insurance, regular socialsPLEASE NOTE YOU MUST DRIVE AND HAVE YOUR OWN CAR FOR THIS ROLEAspire Jobs are delighted to be working exclusively with our clienta successful well established and growing Poole-based company. Theyre a close-knit, professional team who pride themselves on high standards, collaboration, and delivering results.This is a pivotal opportunity to join their senior leadership support function, providing first-class executive assistance to a dynamic team of Directors.About the RoleAs PA/EA, youll play a key role in ensuring the smooth, efficient running of the Executive Team. Youll provide confidential, high-level support to the CEO, MD, and FDmanaging diaries, coordinating meetings, preparing documents, and handling sensitive matters with professionalism and discretion.Youll also take responsibility for HR administration and organising company social and charitable events. This is a busy, varied role that would suit someone who thrives in a fast-paced environment and enjoys juggling multiple priorities.Key ResponsibilitiesExecutive SupportProvide confidential PA support to the CEO, MD, and FDManage complex diaries, emails, and meeting coordinationPrepare and distribute monthly Management Meeting packs, take accurate minutes, and circulate promptlyOrganise bi-annual meetings for an associated company and take minutesManage the company credit card and reconcile monthly statementsPrint and prepare weekly reports for the MDConduct document searches within electronic legal filing systemsProvide general administrative and ad hoc support as neededHR AdministrationMaintain accurate employee records (electronic and hard copy)Prepare and issue employment letters (offers, probation confirmations, salary reviews, terminations, etc.)Distribute and collate annual appraisal formsMaintain the company telephone contact sheetCommunications & EventsTrack and manage incoming complaints, ensuring background information is gathered for effective responsesHandle sponsorship requests and coordinate follow-up actionsManage Subject Access Requests (SARs)Organise company social and charity events (some off-site attendance required)Prepare and circulate the quarterly company newsletter and update the intranetAbout YouYoull be an experienced, proactive PA or EA who loves being at the centre of a busy operation and takes pride in anticipating needs before they arise. Youll combine professionalism with approachability and always maintain absolute confidentiality.You will have:Previous PA/EA experience supporting senior leadersStrong IT skillsOutlook, Word, Excel, and PowerPointExcellent organisational skills and attention to detailThe ability to multitask and manage competing deadlinesA flexible, can-do attitudehappy to help at short noticeThe highest levels of discretion and professionalismIdeally, shorthand skills (not essential)A full UK driving licence and access to your own vehicleYoull also provide some personal PA support to the CEO, including travel arrangements and diary management for both business and social commitments.Why Youll Love This RoleIf youre looking for a hands-on, rewarding PA/EA position where no two days are the same, this is the perfect fit. Youll work closely with an ambitious leadership team, play a key role in their growth journey, and enjoy a supportive and friendly working environment.TPBN1_UKTJ

Created: 2025-12-16