Executive Assistant

About Us:Beazley Security is a global cybersecurity firm committed to helping clients enable advanced cyber defenses that reduce risk with quantifiable results. We’re comprised of top talent from private industry, government, intelligence, and law enforcement who are specialists in threat detection, incident response, digital forensics, offensive security, risk management, and cyber resilience. As a subsidiary of specialty insurance giant, Beazley, we’ve been at the forefront of cyber insurance management and breach response activities for business clients in the US, UK, and Europe since 2017. As Beazley Security, the company will have an expanded scope, leveraging nearly two decades of cyber incident experience, a strong services division, and a business strategy focused on growth, to realize our goals and deliver benefit for clients.As a company, we are committed to upholding our core values of Belonging, Integrity, Service, Accountability, and Curiosity. We believe these values are essential to creating a strong and inclusive workplace culture, as well as to delivering world-class cybersecurity solutions to our clients worldwide. As Beazley Security, these values will continue to thrive, with an extra emphasis on expansion of our capabilities and capacity in helping solve unique client challenges.Summary:We are seeking a proactive and organized Executive Assistant to provide comprehensive support to five stakeholders within our consulting firm. The ideal candidate will be highly efficient, detail-oriented, and capable of managing multiple tasks simultaneously in a fast-paced environment.Responsibilities:Act as the primary point of contact for five stakeholders, managing their calendars, appointments, and emails efficiently.Proactively prepare meeting agendas, coordinate schedules, secure speakers, and ensure timely follow-up on action items.Track and manage international team travel logistics, including itineraries, accommodations, and compliance with travel policies.Plan and execute team events, offsites, and conferences, overseeing all logistics from venue selection to post-event wrap-up.Assist with personal tasks and errands for the stakeholders as required, demonstrating a high level of discretion and professionalism.Manage expense reports and reimbursement requests for the stakeholders, maintaining accurate records and adherence to company policies.Serve as a liaison between the stakeholders and internal/external stakeholders, effectively communicating messages and requests.Handle confidential information with the utmost discretion and always maintain confidentiality.Anticipate the needs of the stakeholders and proactively identify opportunities to streamline processes and improve efficiency.Qualifications:Bachelor's degree in business administration, communications, or related field (preferred).Proven experience as a personal assistant or executive assistant, supporting multiple stakeholders simultaneously.Exceptional organizational skills with the ability to prioritize tasks and manage time effectively.Strong communication and interpersonal skills, with the ability to interact professionally with individuals at all levels.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.Ability to maintain confidentiality and exercise discretion when handling sensitive information.Flexibility to adapt to changing priorities and work independently with minimal supervision.Attention to detail and a high level of accuracy in all tasks.Willingness to take on additional responsibilities and contribute to the overall success of the team.Beazley Security offers:Competitive salary with a yearly bonus.Fully remote and flexible working arrangements to support balance.Generous 3 month parental leave to support your family.Private healthcare for your peace of mind.A strong pension scheme to help secure your future.A lifestyle allowance to enhance your well-being.Life insurance and long-term disability coverage for added security.Opportunities to grow through career advancement and ongoing training.Access to industry conferences and events for professional development.Beazley Security is an equal opportunity employer. We embrace diversity and are committed to creating an inclusive environment for all employees.

Created: 2025-08-14