Executive Assistant to DCEO

Job DescriptionJob Title: Executive Assistant to DCEOReports To: Deputy Chief Executive OfficerLocation: NottinghamContract Type: Fixed termSalary: 32,000 to 34,000Job PurposeThe Executive Assistant will provide operational, strategic and analytical support to the DCEO. This role goes beyond traditional executive assistance and will involve planning, research, project coordination and organisational reporting. The post holder will play a key role in preparing executive insights, analysing departmental reports, and ensuring effective follow-up on strategic priorities. This role requires strong analytical thinking, communication skills and high proficiency in digital tools and technology.Key ResponsibilitiesExecutive SupportManage the DCEOs calendar, schedule and priority workflow to ensure effective time managementCoordinate internal and external meetings, prepare agendas and produce accurate minutes and action trackersDraft and manage professional correspondence on behalf of the DCEOPrepare briefing notes for senior meetings, visits and eventsOrganise travel arrangements, itineraries and supporting documentation when requiredStrategic Analysis and InsightAnalyse reports from SMT meetings and departments to produce executive summaries and insightsSupport strategic planningDevelop briefing papers and analysis to support decision makingResearch and ReportingConduct research on sector trends, funding models, charity regulations and strategic opportunitiesProduce clear reports and presentations to support board and SMT meetingsProject CoordinationFollow up on actions from DCEO and SMT meetings to ensure timely deliveryCoordinate departmental plans and track progress against milestonesTechnology and Digital SupportUse Microsoft 365 and other AI tools for reporting, planning and communicationMaintain structured digital documentation and record keepingIntroduce automation or digital improvements to enhance productivity in the DCEOs officeQualifications and ExperienceEssentialRight to Work in the UKDBS CertificateDegree level or equivalent preferred in STEM (Science, Technology, Engineering, Mathematics) subjects.The candidate must have a minimum of 3 years experience in a similar role as a Personal Assistant or Executive Assistant, ideally supporting senior management.Strong analytical skills with experience in preparing professional reports and executive briefings.Excellent written and verbal communication skills.Ability to research, interpret and present information clearly and conciselyHigh level of IT competenceStrong planning and organisational skills with attention to detail.Ability to work independently, manage competing priorities, and meet tight deadlines.Note: Strong Applicants may be contacted sooner, ahead of the closing date, to hold Skype Interview with Muslim Hands; therefore, please familiarise yourself with MS Teams and Zoom in advance. We reserve the right to cease advertising and close the Vacancy without notice should suitable candidates be identified ahead of the published 'Application Closing Date'.

Created: 2025-11-03