Project & Admin Support Assistant

An excellent opportunity for an experienced Project & Admin Support Assistant to join a well-established company!Read on to find out what you will need to succeed in this position, including skills, qualifications, and experience.Job Type: Full-Time, Permanent.Salary: Competitive Salary, Depending on Experience.Location: Crawley Office-based with occasional project site visits.About The Company:Founded in 2000, they are a specialist Vegetation Management and Fencing contractor. Based within the Southeast of England they are located only 5 minutes from the major motorway network and with resources strategically located across the whole of the UK, they provide a comprehensive range of services to the railway and civil sectors throughout the UK. Supplying plant, equipment and highly experienced operatives (including qualified machine operators, Arboricultural Association approved tree surgeons and AFI accredited fencers).About The Role:To provide practical, administrative and logistical support to the Contracts Manager, enabling the effective management of projects, site activities and compliance requirements. The role supports safety-critical operations through coordination, documentation control and site-based assistance, but does not hold direct managerial or safety-critical decision-making responsibility.Key Responsibilities:Project & Operational SupportProvide day-to-day support to the Contracts Manager across allocated projects.Assist with the coordination of project activities, priorities and resources.Support inspections, site surveys and audits by preparing documentation and records.Attend project sites to support operational delivery, with flexibility to increase site attendance during peak periods or where business needs require.Deliver materials, equipment and documentation to site in a timely manner.Operate company vehicles (vans/trucks and telehandler where trained and authorised).Act as a communication link between site teams and the office.Health, Safety, Quality & Environment (HSQE) SupportSupport adherence to HSQE documentation and site requirements.Assist with the collation of HSQE data, KPI information and performance statistics.Maintain accurate records of site documentation, inductions and returns.Support the preparation and control of contract and project-specific documentation (e.g. WPPs, TBS, Safe Work Packs).Assist with ensuring documentation is issued, tracked and returned as required.Record client feedback and escalate appropriately.Administrative & Reporting SupportProvide comprehensive administrative support to the Contracts Manager.Collect and collate working hours data and resource information.Maintain accurate project files, records and document control systems.Prepare correspondence, reports, spreadsheets and presentations as required.Support tender preparation through document collation and administrative input.Manage incoming and outgoing correspondence, emails and telephone calls.Maintain filing and archiving systems (digital and paper-based).GeneralEnsure compliance with company policies, procedures and site rules.Communicate professionally with clients, suppliers and internal stakeholders.Support emergency response processes by assisting with coordination and record keeping when required.Undertake any other reasonable duties commensurate with the role.Candidate RequirementsEssential requirements:Previous experience in an administrative or project support roleFull UK driving licence and confidence driving vans/trucksWillingness to attend site occasionallyStrong organisational skills and attention to detailGood working knowledge of Microsoft OfficeDesirable:Experience in construction, rail, utilities or a similar sectorFamiliarity with HSQE documentation and site-based workingTelehandler qualification or willingness to undertake trainingCompany Benefits:A varied and supportive role within a collaborative teamExposure to project and site operationsTraining and development opportunitiesCompetitive salary, dependent on experienceIf you feel that you have the relative skills/attributes to fulfil this role then please apply now for immediate consideration.The employer fully supports Equality in Employment. xjdpvnf All employment is decided based on qualifications, merit and business need.

Created: 2026-02-07