Payroll & HR Administrator

Job Description Company DescriptionCaps Cases is a leading UK provider of corrugated packaging, delivering innovative and functional packaging solutions tailored to customer needs. Our services include packaging design, retail-ready packaging, promotional packaging, and point-of-sale displays. With multiple production locations we serve businesses across the UK. At Caps Cases, our focus on family values combined with manufacturing efficiency and attention to detail, ensures top-quality products for a range of industries.Role DescriptionThis is a full-time on-site role for a Payroll & HR Administrator located in Newmarket. Responsibilities will be split approximately on a 75%/25% basis between the delivery of payroll services and HR administrative support. Main Tasks of the JobPayroll Administration (Approx. 75%) - Process end-to-end payroll on a weekly and monthly basis, ensuring accuracy and compliance.Maintain payroll records including salaries, deductions, overtime, bonuses and statutory payments.Ensure compliance with HMRC regulations, PAYE, NI contributions, pensions and other statutory requirements.Manage payroll queries from employees, resolving issues promptly and professionally.Administer employee changes including starters, leavers, salary adjustments, and absence records.Prepare and submit payroll reports for management and finance reconciliation.Support year-end payroll processes including P60s, P11Ds and audits.Ensure payroll data is handled securely and in line with GDPR regulations.HR Administration Support (Approx. 25%) - Assist with onboarding processes including contracts, right-to-work checks, and induction documentation.Maintain accurate employee records, HR databases, and personnel files.Support HR with absence tracking, holiday records, and employee lifecycle administration.Prepare HR-related letters and documentation (e.g. confirmations, policy updates).Assist with HR projects as required.Respond to basic HR queries, escalating more complex issues to the HR Manager.Skill & Experience:Experience in a payroll administration role.Working knowledge of payroll legislation and statutory requirements.Experience supporting HR administration activities desirable but not essential.Strong attention to detail and ability to manage confidential information.Excellent organisational and time-management skills.Strong communication and customer service approach.

Created: 2026-02-08