Executive Assistant

Job DescriptionBMC Recruitment Group are currently recruiting for a Personal/Executive Assistant to join our client who are an award-winning group of financial services and technology companies based in Newburn, Newcastle Upon Tyne.Key Benefits they offer:Salary based on experience - 30,000 to 35,000 DOE Full-time permanent positionWorking Hours - Monday to Friday 8:30am - 5:30pm (1hr Lunch) (Flexible with starting hours) Hybrid Working There will be some hybrid working based on the executive reporting into / 1 Day Working from HomeFree on-site parking33 days annual leave, including bank holidaysCompany pension contribution (increases with length of service)Financial Services Academy Allowing employees to develop their career within the wealth management sectorCompany/team events throughout the yearKey Responsibilities:Provide end-to-end executive support to multiple Executive Committee members, ensuring seamless coordination of all administrative, scheduling, and communication needs. Act as a trusted liaison between executives and internal/external stakeholders, board members, and senior leadership. Prepare, proofread, and manage confidential correspondence, presentations, reports, and briefing materials. Handle sensitive information with absolute discretion and maintain the highest levels of professionalism at all times. Confidentiality is essential here. Assist with the planning and execution of strategic offsites, leadership events, and board-level meetings. Monitor and manage executive inboxes, ensuring prompt responses and flagging of urgent matters. Support with administrative processes such as expense management, approvals, document handling, and compliance checks. Skills and attributes:Executive Support: Demonstrated ability to provide high-level administrative support to senior leaders, managing complex calendars, travel arrangements, and shifting priorities across multiple time zones. Communication: Exceptional written and verbal communication skills, with experience preparing and proofreading high-quality documents, reports, and presentations. Event Coordination: Proven experience supporting the delivery of strategic offsites, leadership events, and board-level meetings. Inbox and Workflow Management: Skilled in overseeing executive inboxes, flagging priorities, and ensuring timely responses. Administrative Excellence: Strong competency in expense processing, approvals, compliance, and document management using modern productivity tools. Confidentiality and Discretion: Absolute professionalism and integrity in handling sensitive information. Personal Attributes: Highly organised, proactive, detail-oriented, adaptable, and capable of operating with discretion and sound judgement in a fast-paced environment. Technical Proficiency: Highly proficient in Microsoft Outlook, Excel, Teams, and other productivity tools, with strong general computer literacy.

Created: 2025-07-04