Business Operations Manager

Position SummaryWe are seeking a proactive and highly organised Business Operations Support Manager with experience in the life sciences or pharmaceutical industry, ideally within a start-up or fast-growing environment. This role is critical in supporting operational activities across R&D or development teams, ensuring smooth project delivery, robust documentation management, and audit readiness.Key ResponsibilitiesManage and maintain project documentation on SharePoint and OneDrive, ensuring accuracy, version control, easy access, and compliance with audit requirements.Act as Archivist, ensuring structured retention of controlled documentation.Coordinate and support project-related meetings, including scheduling, logistics, agendas, and minutes.Format and prepare documents for regulatory and governance submissions.Track project deliverables and milestones, flagging issues or delays proactively.Support contract administration for project vendors and collaborators, including routing documents for signature and maintaining records.Facilitate onboarding of new staff and external partners by coordinating system access and distributing project documentation.Send out project updates and operational reminders to keep cross-functional teams aligned.Provide general administrative support such as expense processing, internal communication, and ad hoc tasks.Assist external Quality consultants with documentation tracking, compliance tasks, and meeting coordination.RequirementsPrior experience in life sciences or pharmaceutical operations (required).A can-do attitude and willingness to support cross-functional teams with flexibility and initiative.Experience in a biotech, start-up, or scaling environment (strongly preferred).Proficiency in Microsoft 365, especially SharePoint, OneDrive, Teams, and Excel.Strong attention to detail, communication, and multitasking skills.Comfortable working in a fast-paced, evolving environment with cross-functional teams.Familiarity with regulated documentation, GxP expectations, and SOP compliance is a plus.

Created: 2025-07-23