Executive Assistant

Executive Assistant to the Managing Director (Full-time, Fixed-term)Location: Chancery Lane, London (mainly in office, some hybrid working possible).Contract: 6-month fixed term (with potential to extend)Starting: As soon as possibleSalary: Starting at £40,000 (depending on experience)Hours: Full-time, Monday–FridayReports to: Managing DirectorAbout ZaytounZaytoun is a UK social enterprise established in 2004 to support the resilience of Palestinian communities through fair trade. 100% of our profits are reinvested into advancing this mission. Our range includes award-winning olive oil, Medjoul dates, za’atar, grains, and a skin care range. We’re a small, collaborative team who care about Palestine, good food, and justice.The roleWe’re looking for an exceptional Executive Assistant to work closely with our Managing Director, providing both high-level administrative support and strategic coordination.This role is about partnership: you’ll help ensure the MD’s time is focused where it matters most, while keeping projects, meetings, and priorities running smoothly. You’ll balance detail with the bigger picture, acting as a trusted point of connection between the MD, the team, and external partners.It’s a unique opportunity to make a tangible difference - both to the smooth running of a mission-driven organisation and to the impact Zaytoun delivers.Executive supportManage the MD’s diary, inbox, travel, and meeting logisticsDraft and proof correspondence, reports and other written materialsPrepare agendas, take minutes, and follow up on actions for board and committee meetingsProject tracking & researchMonitor deadlines and help the MD track progress on prioritiesConduct research and prepare background notes to support decision-makingEnsure smooth information flow between the MD, staff, board, and external partners including customers and suppliersGeneral supportAct as a filter for incoming communication, drafting or signposting responses and flagging what needs the MD’s attention.Handle confidential matters with discretion and professionalismProvide ad hoc support for events, communications, and other projects as neededThis list is indicative, not exhaustive – we’re a small team and everyone helps where needed.What you’ll bringProven experience as an EA, PA, or similar role supporting a senior leaderOutstanding organisational skills, detail-oriented, able to manage competing prioritiesExcellent communication skills – written and verbalDiscretion, sound judgement, and the ability to handle sensitive mattersA proactive, solutions-focused approach; able to anticipate needsConfidence working independently while collaborating effectively in a small, dynamic teamEase with digital tools and technology, including AI - to streamline tasks, research, and communicationFamiliarity with social media platforms, especially Instagram, LinkedIn (ideal but not essential)Enthusiasm for our missionWhat you’ll getA pivotal role working in close partnership with the MD, with exposure to both strategy and operationsThe opportunity to contribute to an award-winning social enterprise with a unique and urgent missionA supportive, collaborative workplace where your work has visible impactFlexible hybrid working arrangementsHow to applyPlease send your CV and a short cover note (why this role, why Zaytoun, and your earliest start date) to  with the subject line Executive Assistant.We will review applications on a rolling basis and may close early if we find the right person.Eligibility: Applicants must be resident in, and have the right to work in, the UK.Equal opportunities: Zaytoun is an equal opportunities employer. We welcome applications from all backgrounds and experiences.

Created: 2025-09-10