Operations Manager

Job DescriptionOperations ManagerStaffing Scale-up School Hours/FlexibleMilton Keynes My client is a high-performance headhunting firm specialising in placing elite talent quants, researchers, and engineersinto the worlds top hedge funds. From the UK, they deliver into the heart of the US quant trading space. Their work is high-stakes, high-value and tough. That means every deal countsand the pressure to perform is real. Theyre now hiring to add to their support team who will act as the CEOs operational right hand and help turn the chaos of a fast-moving niche business into structured execution.Youll sit at the centre of everything that keeps the business moving. From managing third-party suppliers to owning our internal systems, chasing contracts, or helping build automations, youll be the calm in the storm. This is a high-responsibility role designed for someone who thrives on clarity, structure, and impact. What Youll Be Responsible For:CEO Support & Prioritisation Keep the CEO focused on revenue-driving tasks Own follow-ups, reminders, and light delegation from the top Handle small but critical tasks that would otherwise slow us down Business Operations Manage delivery from third-party partners (tech, CRM, accounting, tools) Improve and maintain core systems (Salesforce, LinkedIn tools, Notion) Track key ops deliverables weekly (performance data, timelines, roadblocks) Contracts & Compliance Review client and supplier contracts Track signatures, milestones, and commercial obligations Ensure nothing gets lost in the paper trail Projects & Implementation Lead execution of business-critical projects: new tools, campaigns, automation Own a roadmap, define scope, manage dependencies Deliver results with minimal oversight General Office/Admin Invoicing, light bookkeeping liaison, records, scheduling, and internal admin What You Need to Bring Must-Haves: Experience in an operations, project management, or chief-of-staff-style role Demonstrable experience coordinating across tools, suppliers, and workstreams Strong written and verbal communication (especially in contract-related communications) A systems mindset comfortable with digital tools, automations, and integrations High ownership mentality proactive, detail-obsessed, unflappable Nice-to-Haves: Familiarity with executive search, contingent business models, or professional services Experience supporting a founder/CEO directly Exposure to CRM systems (Salesforce), automation tools, AI/Chat GPT, or LinkedIn Recruiter What Success Looks Like: The CEO can focus on deals and delivery, trusting you to run everything else No missed deadlines, lost contracts, or supplier drop-offs Tools and systems are humming in the background without friction Projects get deliveredon time, properly scoped, and measurable in impact

Created: 2025-07-04