Operations Manager

Job DescriptionOperations Manager / Chief of Staff - Staffing Scale-upSchool Hours/FlexibleMilton KeynesEvolve is a high-performance headhunting firm specialising in placing elite talentquants, researchers, and engineersinto the worlds top hedge funds. From the UK, we deliver into the heart of the US quant trading space. Our work is high-stakes, high-value and tough. That means every deal countsand the pressure to perform is real.Were now hiring to add to our support team who will act as the CEOs operational right hand and help turn the chaos of a fast-moving niche business into structured execution.What This Role IsA blend of:Chief of StaffProject ManagerOffice & Ops LeadYoull sit at the centre of everything that keeps the business moving. From managing third-party suppliers to owning our internal systems, chasing contracts, or helping build automations, youll be the calm in the storm.This is a high-responsibility role designed for someone who thrives on clarity, structure, and impact.What Youll Be Responsible For: CEO Support & PrioritisationKeep the CEO focused on revenue-driving tasksOwn follow-ups, reminders, and light delegation from the topHandle small but critical tasks that would otherwise slow us down Business OperationsManage delivery from third-party partners (tech, CRM, accounting, tools)Improve and maintain core systems (Salesforce, LinkedIn tools, Notion)Track key ops deliverables weekly (performance data, timelines, roadblocks) Contracts & ComplianceReview client and supplier contractsTrack signatures, milestones, and commercial obligationsEnsure nothing gets lost in the paper trail Projects & ImplementationLead execution of business-critical projects: new tools, campaigns, automationOwn a roadmap, define scope, manage dependenciesDeliver results with minimal oversight General Office/AdminInvoicing, light bookkeeping liaison, records, scheduling, and internal adminWhat You Need to BringMust-Haves:3+ years in an operations, project management, or chief-of-staff-style roleDemonstrable experience coordinating across tools, suppliers, and workstreamsStrong written and verbal communication (especially in contract-related communications)A systems mindset comfortable with digital tools, automations, and integrationsHigh ownership mentality proactive, detail-obsessed, unflappableNice-to-Haves:Familiarity with executive search, contingent business models, or professional servicesExperience supporting a founder/CEO directlyExposure to CRM systems (Salesforce), automation tools, AI/Chat GPT, or LinkedIn RecruiterWhat Success Looks LikeThe CEO can focus on deals and delivery, trusting you to run everything elseNo missed deadlines, lost contracts, or supplier drop-offsTools and systems are humming in the background without frictionProjects get deliveredon time, properly scoped, and measurable in impact

Created: 2025-07-03