Bid & Proposals Assistant

Job Description Were on the lookout for a detail-obsessed, deadline-driven Bids & Proposals Assistant to help turn big ideas into polished, submission-ready bids for world-class immersive projects. You dont need extensive bids experience; we care far more about mindset, organisation and a strong eye for detail.About us:CONDUCTR is a dynamic collective of designers, technologists, media experts, producers & engineers. The vision is simple - fuse the creativity of a design studio, with the innovation of a tech lab, to create a one-stop shop for extraordinary guest-centric, 360 attraction experiences.Key Responsibilities: Support the preparation and coordination of RFPs, tenders and proposals from initial review through to submission.Help draft and format proposal documents, pulling together content from creative, technical and commercial teams.Track deadlines and submission requirements to ensure nothing is missed.Assist with proposal budgets and timelines, helping to organise cost information and documentation.Maintain bid documentation, templates, rate cards and internal cost databases.Ensure submissions meet client requirements and formatting standards.Support contract and compliance checks by organising documents for senior review.Upload and manage submissions via client portals such as Ariba, Aconex or similar platforms.Help refine templates and improve internal proposal processes over time.Act as a central coordination point when multiple teams are contributing to a submission.You should have: Strong organisational skills and the ability to manage multiple tasks at once.Advanced Microsoft Office skills, particularly Word and Excel, with confidence handling large, structured documents and spreadsheets.A strong written communication style and the ability to present information clearly and professionally.A sharp commercial mindset with confidence working with numbers and basic calculations.Confidence working with large documents and structured information.An exceptional eye for detail and a perfectionist approach to formatting, accuracy and quality.Comfort working to tight deadlines and managing multiple priorities at once.A collaborative mindset and willingness to chase inputs when needed.It would be great if you have: Experience in bids, proposals, administration, project coordination or other roles involving structured documentation and coordinationWhat We Offer:A competitive salary and benefits package.A vibrant, inclusive, and dynamic work environment.Opportunities for personal and professional growth.A chance to be part of a forward-thinking team making a real difference.What it's like working at CONDUCTR:CONDUCTR is proud to be recognised as a Great Place to Work, officially certified for our outstanding workplace culture and employee satisfaction. Weve also been named on the UKs Best Workplaces 2026 list, recognised as a top 50 company to work for in the UK. Were also honoured to be placed on UKs Best Workplaces lists for: Wellbeing, Development, Women, and Tech, ranking highly among the top 100 companies for employee support, growth and career development - and were just getting started!On top of that, were one of the UKs fastest growing companies - recently ranked 5th nationwide - creating exciting opportunities for our team to grow as fast as the business.Our 5 core values articulate this best, and we are looking for people who can demonstrate them:We go above and #beyondWe work as a #team & make it funWe creatively #kick-assWe #do it efficiently, on time & on budgetWe deliver work that makes us #proudDoes this sound like the job for you?Apply via this post with your CV and share your linked in profile. If you sound like you are a good fit, we will reach out for an initial, informal chat within 2 weeks of your application.

Created: 2026-03-20