Procurement Coordinator

Job DescriptionJob Summary:The Procurement Coordinator plays a crucial role in supporting the interior design team bycoordinating the procurement process for various projects. This role involves sourcing,negotiating, and coordinating the acquisition of materials, furnishings, and equipment necessary tobring design concepts to life. The Procurement Coordinator collaborates closely with designers,vendors, and project managers to ensure timely and cost-effective procurement while maintainingquality standards. The role requires excellent attention to detail, supplier knowledge and sufficientprocurement experience working on high-end luxury projects and liaising directly with high-networthclients. The role will involve work on every stage of the procurement process and installationof high-end luxury projects.Key Responsibilities:Sourcing and Vendor Management: Identify and research potential vendors, suppliers, and manufacturers for materials, furnishings,fixtures, and equipment required for interior design projects. Establish and maintain relationships with vendors, ensuring clear communication, pricenegotiations, and obtaining competitive bids.Procurement Planning: Collaborate with design teams to understand project requirements, budget constraints, andmaterial specifications. Develop procurement plans and schedules aligned with project timelines and milestones.Budget and Cost Control: Assist in creating project budgets by providing accurate cost estimates for materials and services. Monitor and manage procurement costs to ensure projects stay within budget while maintainingquality standards.Order Processing: Prepare purchase orders and review order confirmations for accuracy and compliance with projectspecifications. Coordinate the submission of necessary documentation, such as samples, swatches, andtechnical specifications, to design teams for approval.Logistics and Coordination: Track the progress of orders, ensuring timely deliveries and resolving any logistical issues thatmay arise. Coordinate with project managers, designers, and vendors to schedule deliveries and installationson-site.Quality Assurance: Inspect received goods to ensure they meet quality standards and match specifications outlined inpurchase orders. Address any discrepancies or defects in a timely and effective manner.Documentation and Reporting: Maintain accurate records of procurement transactions and inventory levels, including orderstatus, lead times, and delivery schedules. Generate regular reports on procurement progress, budget adherence, and vendor performance.Market Research: Stay updated with industry trends, new products, and innovative materials that could enhancedesign concepts and contribute to the overall success of projects.Qualifications and Skills: Bachelor's degree in Interior Design, Business Administration, Supply Chain Management, or arelated field (preferred). Previous experience in procurement, vendor management, or a related role, ideally within theinterior design, architecture, or construction industry. Strong negotiation skills and the ability to build and maintain vendor relationships. Excellent organizational skills with the ability to manage multiple projects simultaneously. Detail-oriented with a focus on accuracy in documentation and reporting. Proficiency in procurement software, project management tools, and Microsoft Office Suite. Effective communication skills, both written and verbal. Knowledge of interior design materials, finishes, and specifications is a plus. Ability to work collaboratively in a team environment and adapt to changing project requirements.Company benefits: Enhanced Pension contribution (subject to passing probation) Annual leave 25 days plus Bank Holidays & Birthday full day off. Office closure between Christmas and NYE (3 days) Additional annual leave entitlements based on length of service Employee Assistance Programme with Health Assured (free counselling) Enhanced maternity leave Free eye test vouchers Flexible hybrid working A positive and supportive work culture in a diverse and social teamPlease email a CV and cover letter to [email protected]

Created: 2025-06-17