Executive Assistant

Personal Assistant Location: Winfrith Newburgh, Dorchester DT2 8ZB Employment type: Permanent Do you have the organisational know-how to keep a fast-paced senior leadership team running smoothly? Are you an experienced administrator or PA who thrives in a dynamic environment, juggling multiple priorities and managing sensitive information with professionalism? This is an exciting opportunity to join an innovative organisation supporting cutting-edge defence and technology programmes across the globe. About the Role This role provides efficient, proactive support to the Senior Management Team (SMT), sitting at the heart of operations and ensuring the leadership team can focus on driving strategic objectives while you keep the administrative wheels turning. Working closely with senior leaders and divisional teams, you'll provide essential coordination and communication support. Your contribution will directly impact the organisation's ability to deliver high-quality, innovative systems and services to its customers. What You'll Do As a key member of the SMT support team, you will: Manage diaries and inboxes for senior managers, ensuring effective scheduling and prioritisation. Coordinate UK and overseas travel in line with company policy. Arrange and support internal and external meetings, including liaising with security and third-party visitors. Prepare documents, correspondence, and presentation materials to a high standard. Submit and track expense claims, annual leave requests, and meeting actions. Provide essential out-of-office support, maintaining communication and follow-up on key matters. Support broader administrative tasks such as purchase requisitions, IT requests, and bid documentation. Collaborate with other PAs to ensure continuous and seamless support across the SMT. What We're Looking For To succeed in this role, you'll bring: Proven administrative or secretarial experience. Proficiency in Microsoft Office applications. Excellent organisational skills with the ability to manage multiple priorities. Strong communication and interpersonal skills to liaise effectively at all levels. Discretion and the ability to handle confidential information with integrity. A methodical, detail-oriented approach with a focus on delivery. Flexibility and initiative to work independently with minimal supervision. Why Join Us? With a strong reputation for innovation and engineering excellence, this organisation operates from modern facilities on the Jurassic Coast in Dorset. Through science, technology and R&D, the business converts data into information, knowledge and capabilities that challenge convention and deliver real advantage to its customers. Our people are at the heart of our success. We offer an open, supportive environment that empowers creativity, collaboration and professional growth while maintaining a friendly and inclusive culture. You'll also receive a package that includes: Competitive salary Career development and training opportunities Pension with up to 1.5 employer contributions 25 days' holiday (rising to 28 after 5 years and 30 after 10) Dental cover and Employee Assistance Programme Flexible working pattern We encourage applications from individuals seeking full-time, part-time, or condensed hours. Please note: The successful candidate must be able to achieve full Security Clearance (SC). How to Apply Please forward your CV TPBN1_UKTJ

Created: 2025-11-04