Payroll Benefits Manager

Job DescriptionMAIN PURPOSE OF ROLEThis is a 6 month fixed term contractAs part of the People Team, reporting directly to the Chief People Officer, and working closely with the Head of People, North, the Payroll, Benefits and People Administration Manager is responsible for the timely, accurate and compliant end to end processing of people administration across the PayPoint Group (c950 employees), 2 employee payrolls and associated benefits administration covering c500 employees and a pensioner payroll.As subject matter expert, the Payroll, Benefits & People Administration Manager will lead a team of 4 administrators to deliver an efficient, accurate and timely service and provide expert advice and guidance to the wider People Team and colleagues from around the business.This role is hybrid with a minimum of 3 days a week in the office in Liverpool City Centre with the ability to work 1 day per week from the Haydock office.MAIN RESPONSIBILITIESLeadership of the People Payroll & Administration Team to ensure:Delivery of an efficient, accurate and customer focused people administration service covering the entire employee lifecycleTimely and accurate end to end processing of all payroll input including overtime, on-call, salary changes; salary deductions; sales commissions, tax code changes, pension deductions, childcare vouchers, bonus payments, SMP, SSP & Student loans;Timely and accurate end to end processing of the pensioner payrollCompleting the payroll reconciliations and ensuring that any differences can be justified, liaising with finance as requiredProduction of all payslips, P45s, P60s and P11DsAccurate and timely administration of all benefits including pension plans, medical plans, cycle to work scheme, holiday buy scheme and reward and recognitionAccurate and timely administration and processing of employee equity plans including the Share Incentive Plan, Deferred Annual Bonus Scheme and the Long-Term Incentive PlanLiaise with HMRC on all matters of National Insurance liability, tax and end of year returns (P11D, P35, P14/P60, PSA, Class 1A NICs, Taxed Award Scheme, Dispensations etc) relating to remunerationEnsure that all HMRC and statutory requirements are met including Pensions Auto Enrolment and Real Time InformationEnsure all end of year returns are sent to HMRC accurately and on-time to ensure penalties and fines are not incurred i.e. P14s, P35, P11D(b) etc.Prepare and submit annual PAYE Settlement Agreements to HMRC according to statutory deadlinesEnsure data integrity is maintained with the HR system, Sage People, as the source of truthLiaise with the payroll software provider and ensuring that all software upgrades are tested and installed correctlyProvide accurate management reporting including gross to net, reconciliation and headcount reportingEnsure the effective handling and resolution of all payroll related queriesSupport of internal and external auditsProducing monthly, annual and ad hoc reporting on anything people related including gender pay gap reporting, CEO ratio calculations, Annual Report disclosures and key HR metricsSupporting the Reward Business Partner and other members of the People Team as requiredQUALIFICATIONS AND EXPERIENCE REQUIREMENTSEssential:Payroll qualification or at least 4 - 5 years experience managing all aspects of payroll, including month to month reconciliation, in-year forms and end of year documentationStrong payroll and HR systems knowledge with experience of Sage 50 PayrollExcellent level of MS Excel and WordExcellent knowledge of HMRC and other payroll related statutory requirementsExperience of benefits administrationExperience of company share scheme administrationExperience of leading and managing a small teamDesirable:Member of the CIPPKnowledge of process improvement methodologies such as LeanPerson Specification:Excellent attention to detail and accuracyHighly numerateUsed to working to deadlines in a calm and organised manner, able to deliver under pressureRolls sleeves up to get things doneExcellent time management skills with the ability to multi-task and reprioritise tasks when necessaryExemplary level of personal discretion and confidentialityAble to build strong relationships both internally and externallyStrong process and improvement mindset, constantly seeking to improve and develop processesApproachable and friendlyHigh levels of personal commitment

Created: 2025-06-14