Band 3 Administrative Assistant with Secretarial duties

Join Our Team as an Administrative Assistant with Secretarial Duties Location: Healthcare in Prison, Maghaberry/Hydebank Directorate: Adult Services & Healthcare in Prison Band: 3 - Rate of pay 12:31 per hour Working Hours: Full-time, Fixed hours with Flexible Working provisions available Why Work With Us? Make a meaningful difference in healthcare by supporting the delivery of vital services within the Healthcare in Prison Service. This role offers a dynamic and rewarding environment where your administrative expertise will contribute to improving healthcare for a unique and important patient community. What You'll Do Manage referrals efficiently, ensuring accurate, timely records for incoming and outgoing cases. Maximise clinic capacity with close monitoring and proactive scheduling of appointments. Monitor clinical waiting times and support achievement of targets, identifying and addressing any delays. Work closely with clinical staff to allocate and reschedule appointments as needed. Organise patients' follow-up internal and external appointments via a computerized system, ensuring timely notification. Record and vet test results and correspondence, ensuring integration into patients' medical records. Support performance reporting, maintaining high data quality standards. Provide secretarial support to medical professionals including minute-taking, diary management, and meeting coordination. Produce professional clinical letters, reports, and other documents through digital dictation or word processing. Assist with ongoing quality improvement, research initiatives, and data system development to enhance service delivery. Liaise with external healthcare agencies, supporting smooth communication and coordination. Take part in relevant projects, working groups, and comply with all Trust policies. What We Offer A supportive and inclusive work environment Opportunities for professional growth and development Flexible working arrangements to suit your life The chance to make a real impact in the healthcare system Apply Now Become a key part of a dedicated team making a difference in healthcare within the prison system. For further information please email Brook Street NMR is acting as an Employment Business in relation to this vacancy. TPBN1_UKTJ

Created: 2025-10-23