Purchasing Assistant

Job Title:                 Purchasing AssistantDepartment:                     PurchasingResponsible to:                Category Manager Responsible for:              Providing administrative support to the Purchasing TeamSummary of main purpose of the Job:This role is key to ensuring the seamless and efficient flow of goods throughout the company. It demands a hands-on and fast-paced approach, requiring exceptional planning and organizational skills. You must possess strong negotiation, data analysis, and problem-solving abilities. Meticulous attention to detail, a rigorous approach, and the ability to thrive under pressure are essential.Knowledge and Skills Required:Knowledge of procurement processes such as order fulfilment and inventory management Analytical and process-oriented mindsetExcellent Communication and interpersonal skills Attention to detail and organised approach to work.Ability to manage multiple projects, responsibilities and conflicting KPI’s simultaneouslyDemonstrated ability to communicate effectively and professionally with colleagues, and suppliers via phone, email, and instant messaging platforms (e.g., Teams).Main Duties and Responsibilities:·        Place purchase orders accurately and efficiently with suppliers.·        Process and resolve invoicing errors. ·        Enter and maintain accurate product pricing information.·        Set up new products within the company systems.·        Manage supplier relationships, including liaising regarding deliveries, undelivered goods, and order updates.·        Ensure optimal stock levels are maintained while considering space and financial constraints.·        Prevent overstocking by carefully analysing inventory data.·        Maintain accurate and up-to-date product information, including allergen information.·        Complete administrative tasks related to suppliers and product codes.·        Participate in daily multi-departmental meetings to ensure seamless operations and excellent customer service.·        Assist and support with sourcing replacement products from alternative suppliers. ·        Support the Category Manager on projects aimed at improving product categories and enhancing overall procurement processes.·        Prepare and present reports for the team and wider business ·        Forecast future sales rates of our products General Conduct Keep all computer and manual records updated daily/weekly as required.Ensure all meetings you are required to attend are done so and the appropriate level of preparation in undertaken.Ensure as far as is reasonably practicable your own health, safety, and welfare and that of others who may be affected by your acts.Any other duty which may be reasonably requested by your manager

Created: 2025-08-01