Administrative Assistant

Job Description Planning Advocacy Team AdministratorLeeds (Office-Based) | Full-Time | Professional Services EnvironmentWe are currently working with a highly regarded professional services organisation to recruit a Planning Advocacy Team Administrator to join their Leeds office. This is an excellent opportunity for a highly organised and proactive administrator who enjoys working in a collaborative team environment and takes pride in delivering efficient, high-quality support.Due to the nature of the work including document preparation and production this position is fully office-based and plays a key role in supporting the day-to-day operations of a busy specialist team.The RoleOur client is seeking someone who can provide efficient administrative support while building positive working relationships with colleagues and clients. You will play a central role in ensuring the smooth running of the team by coordinating documentation, managing billing processes, and supporting lawyers with a variety of administrative tasks.Key ResponsibilitiesSupport the day-to-day running of the Planning Advocacy team, ensuring workflows operate smoothly and efficientlyManage the collation and production of inquiry documentation, including core documentsCoordinate the preparation and organisation of client materials requiring team reviewMaintain efficient billing processes, including tracking purchase orders, monitoring bills, and coordinating monthly billing updatesProduce and format documentation proactively and accurately to support the teams workCommunicate professionally with clients via telephone, email, and in person when requiredMaintain organised electronic filing systems, including emails and digital recordsProvide administrative support to lawyers, including file opening, closing and archiving, appointment coordination, and billing administrationUndertake additional administrative duties as required to support the teamAbout YouHighly organised, proactive and able to manage competing priorities effectivelyStrong communication skills with a professional and approachable mannerA collaborative team player with a flexible approach to workProven experience delivering high-quality administrative support within a professional environmentConfident IT user, including case management systems and Microsoft Office packagesAble to demonstrate professionalism, reliability, and strong attention to detailWhy Apply?This is an opportunity to join a supportive and professional team environment where your organisational skills and initiative will make a real impact. Our client offers a collaborative culture and the chance to be part of a specialist team delivering high-quality work.If you want, I can also create:

Created: 2026-03-12