Executive Assistant

1 month ago Be among the first 25 applicants Suffolk County Council – Endeavour House, Ipswich, Suffolk IP1 2BX - Hybrid 37 hours per week - Flexible working options available PermanentJob DescriptionSuffolk County Council – Endeavour House, Ipswich, Suffolk IP1 2BX - Hybrid £33,366 - £39,513 per annum (pro rata for part time) 37 hours per week - Flexible working options available PermanentSuffolk County Council is different. We're a modern, flexible, and forward-thinking organisation that's constantly evolving to meet the changing needs of our communities. As anExecutive Personal Assistantwith us, you'll enjoy a dynamic work environment where your ideas are valued, your potential is nurtured, and your work makes a tangible difference. Ready to reimagine what your career could be?This is a unique exciting opportunity to be at the heart of Children and Young People’s service, supporting the Director of Children Services to deliver change at pace to ensure that all children and young people in Suffolk live their best lives.Your Role And ResponsibilitiesDay to day tasks will include:maintaining realistic, efficient and manageable electronic diaries for the Director of Children Services and Cabinet Members as required. effectively managing the coordination of meetings, including developing agendas, minute taking, action logs and overall governance through DCS chaired meetings proactively deal with a range of complex enquiries on behalf of the DCS and Cabinet member, redirecting activity to meet customer expectation managing the DCS mailbox to ensure emails are actioned and tracked Work alongside the Executive Assistant Hub to provide a seamless systematic support to the DCS Office, linking in with the Personal Assistant Hub to share information and actions to provide a high-quality service of leadership support.You will need:Exceptional organisational skills, to ensure that competing demands are managed and planned in advance to provide a proactive service Outstanding planning skills to approach horizon scanning of future tasks and enabling balance to support reactive short notice tasks. Confident ability to work on own initiative to plan, prioritise and manage conflicting deadlines and priorities with minimal supervision in a pressurised environment ability to understand, recognise, monitor and escalate risks at corporate, programme or project level excellent working knowledge of Microsoft packages, e.g. Word, Excel, PowerPoint, Outlook etc to collaborate well with others and be flexible in your approach to meet the demands of the post and team.You can view a full list of requirements in theJob and Person Profile (docx).If you believe you can succeed in this role, apply. Even if you don't meet all requirements, still apply. We would appreciate the opportunity to consider your application.The teamThis role is central to the Executive Assistant Hub which forms part of the wider County CYP Business Support Services, working as a cog alongside the Personal Assistant Hub, Business Support Coordinators and Information Governance Team. The team provide the backbone of support for CYP Leadership and compliance to corporate standards.Empowering EveryoneWe’re big believers in potential, possibility and the power of different ideas. We’re always searching for ways to encourage, respect and enable everyone to be the best they can be. We want to represent the diverse communities we serve. We welcome applications from all individuals, especially those from groups that are currently underrepresented in the organisation, as shown in ourWorkforce Equality Report.For more informationPlease contactWendy Allen(she/her) for a casual conversation. You can reach her by calling01473 260478or To ApplyStep 1 -Read theJob and Person Profile (JPP) (docx).Step 2 -Click ‘Apply Now’ to start your online application.Step 3 -Upload asupporting statementanswering the following questions below (no more than 400 words per question). You should use theSupporting Statement template.Could you please provide a detailed overview of the skills and competencies that position you as a strong candidate for the Executive Assistant role? We would greatly value your insights on your methods for prioritising tasks and managing overlapping deadlines. What strategies do you implement? Additionally, could you share an example of a challenging situation you faced and the effective measures you took to resolve it? Please outline your approach to collaborating with a team to establish processes that ensure a systematic methodology, enabling consistent support delivery during periods of absence, heightened workload, and competing deadlinesPlease note:Without a supporting statement, your interest will not be progressed. Any supporting documents must be in either PDF or MS Word format. If you would like an adjustment to this process due to a disability, please contact us at03456 value authentic applications that showcase your genuine skills and experiences. Applications suspected of being generated by AI may be rejected. We ask you to present your own work and ideas throughout the application process.Closing date: 11.30pm, 1 June 2025This authority is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. DBS (Disclosure and Barring Service) checks or police vetting will be required for relevant posts.About UsAs a modern and effective council, weoffer a wide variety of careers to suit people with a range ofskills, abilities and ambitions. We offer working options thatflex to reflect the way people work today and take the time tounderstand and support your individual needs. We’re drivento make a positive difference to the world around us andencourage everyone with drive and focus to join us and build an influential and impactful career. Reimagine the possibilities.In return, you’ll enjoy:up to 29 days annual leave entitlement (pro rata), plus UK bank holidays and two paid volunteering days membership of a competitive Local Government Pension Scheme (LGPS) travel, lifestyle, health and wellbeing benefits performance-related annual pay progression, in addition to an annual cost-of-living pay increase training and encouragement to expand your knowledge a variety of career development opportunities across our organisation diverse and active staff networks flexible working options, with the right to request flexible working from your first dayPlus lots more!If you want to know more about our benefits, values and equality commitments please visit our Suffolk County Council careers website (careers.Suffolk.gov.uk) .Seniority levelSeniority level Entry level Employment typeEmployment type Full-time Job functionJob function Administrative Industries Government Administration Referrals increase your chances of interviewing at Suffolk Jobs Direct by 2x Get notified about new Executive Assistant jobs inIpswich, England, United Kingdom . 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Created: 2025-07-12