Events & Production Coordinator

*Events and Production Coordinator*Is this your next job Read the full description below to find out, and do not hesitate to make an application.Contract: Full Time - 40 hours over 4 daysDays worked: Flexible hours with weekend working dependant on events calendarSalary: £27,000 per yearReports to: Event ManagerBenefits: Private Medical Insurance or Health Cashback Plan25 Days Annual Leave + Bank HolidaysDiscounted Gym MembershipWeekly Office Fruit Delivery*Job Purpose:*To facilitate the smooth execution of Hedonist Creative events as an extension of our clients’ brands.* Execute assigned events to both Hedonist Creative and partner brands standards.* Maintain standards within the Hedonist HQ, ensuring the highest level of health and safety compliance* Ensure the values and standards of Hedonist Creative are paramount in your conduct.*Key Tasks & Responsibilities*Events & Production Operations* Execute assigned projects to the highest possible standards, adhering to the client’s brand standardsand specifications, always putting the clients needs first* Coordinate event assets, assist in coordination of producing new brand assets* Manage warehouse consumables, beauty boxes and glassware keeping stock to recommended parlevels* Act as a brand guardian for Hedonist clients, advocating for the client as an extension of their team* Engage with clients’ customers, help them to connect with the brand and so delivering key goals foreach event* Assist with the operational organisation of events as required* Maintain H&S standards in the warehouse* Ensure all kit is well maintained and in good working order* Complete vehicle due diligence check sheets weekly and monthly. Ensure vehicle documentation iskept up to date including MOT and servicing* Support with managing warehouse logistics, ensure that events equipment is properly stored andorganised.* Check goods in and out for jobs and re-organise, clean, test and prepare as required. Inline with ticksheets.Admin* Ensure that all assigned project cost trackers are accurately completed by pre-stated deadlines* Ensure that all assigned project summaries and reports are accurately completed by pre-stateddeadlines* Ensure company email is kept up to date* Maintain company useful documents including password docs and contacts* Ensure that any reporting documentation is kept up to date including health & safety checklistsBudgets & Costs* Ensure that budgets set by your line manager are adhered to and the correct procedure is followedshould there be challenges in doing this* Keep all company and personal expenses up to date weeklyGeneral* Advocate for and promote Hedonist at all times.* Actively seek to keep a detailed knowledge of each of our clients (and their brands), enabling you toconfidently advocate for them.-Ensure that all policies and procedures, such as health and safety andallergen policies are adhered to.* Exemplify Hedonist values and standards, ensuring your own personal hygiene, appearance andstandards are exemplary.* Ensure Hedonist equipment is accounted for and kept in good working order, reporting any loss ordamage where necessary.* Ensure company email is kept up to date.* Ensure availability is communicated where possible.* Ensure a good level of internal and external communications in a clear and appropriate manner.*Person Specification*Ideal* Full clean driving license-Hospitality experience* Good IT skills and knowledge of using Microsoft programmesAspirational* Knowledge of systems such as Asana Project Management software* Events experienceJob Types: Full-time, PermanentPay: £27,000.00 per yearWillingness to travel:* 50% (preferred)Work Location: In personExpected start date: 01/09/2025

Created: 2025-08-12