Office Administrator

Office Administrator Location:Knaresborough Salary:£13.00 per hour + Commission Potential Hours:35 hours per week | Monday to Friday | 9:00am – 5:00pm | 1 hour lunch break Contract:Temp to PermPertemps is recruiting on behalf of a well-established medical aesthetics company, with over 23 years’ experience integrating dermatology into aesthetics. Due to continued growth and sustained performance, the client is seeking a proactive and organisedOffice Administratorto provide essential support to both their busy office and national field team.About the RoleThe successful candidate will join a small but vital administrative team and report directly to the Operations Manager, who also oversees Marketing, Sales Support, Warehouse, and Clinical Sales functions. Working across departments, the Office Administrator will support internal processes, ensure cohesive workflows, and contribute to steady business operations.About youThe ideal candidate will have strong administrative experience, excellent attention to detail, and the ability to multitask across different areas of the business. They should be adaptable, proactive, and comfortable working both independently and as part of a team.Key ResponsibilitiesMaintain and update invoicing systems, customer accounts, pricing structures and generate invoicesLearn and operate the Shopify back-office system to process offline orders, adjust content/pricing, and export data to the CRM (full training provided)Process online training registrations and assist with administrative coordination of training coursesRegularly review and improve office processes, generate sales reports, stock forecasts, and customer performance analyticsLiaise with suppliers to ensure timely deliveries, manage stock levels, and minimise sales disruptionSupport communication between departments, monitor SOP compliance, and escalate any issues to the Operations ManageUtilise spreadsheets and databases confidently to manage multi-task assignmentsAssist with annual appraisals, prepare documentation, and address administrative requests from the Managing DirectorOrganise office supplies, stationery, and arrange team meetings and social eventsLiaise with the bookkeeper by providing summarised sales information for accountProvide support and backup for the colleague responsible for order processing and consumer enquiriesEssential Requirements:Minimum 2 years’ experience in a similar administrative role Strong IT proficiency, especially with Excel and databases Excellent communication and time management skills Proactive, hands-on approach and willingness to learn new systems (training provided) Positive, solution-focused attitudeBenefits & PackageCompetitive Salary, plus commission on sales and marketing performance Bonus scheme Flexible working hours and hybrid options (post-induction) Free on-site parking 21 days annual leave + bank holidays (rising to 28 days with service) Extended paid leave over Christmas Company pension scheme Casual dress code and a supportive team culture Regular staff events and team incentives #J-18808-Ljbffr

Created: 2025-07-14