Executive Assistant

PE Global is recruiting an Executive Assistant for our pharmaceutical/regulated client based in Harlow. The role is until the end of September 2026. The rate for this role is 16 per hour. Responsibilities:Provide administrative support to senior regulatory professionals and the Vice President of Regulatory Affairs, including diary management and scheduling.Manage travel arrangements and other logistical support for senior staff.Process expenses accurately and promptly in internal systems.Manage receipt and processing of official documents requiring signatures, notarization, or apostille.Compile and track training and travel requests, approvals, and related documentation.Support ad hoc tasks including scanning, archiving, presentations, and spreadsheets.Order and manage departmental stationery and supplies.Maintain and update organizational charts and internal documentation systems.Raise and handle purchase orders and manage internal departmental lists in relevant systems.Assist with occasional event management as required.Support departmental systems such as travel and expense software and internal workflow platforms.Act as a point of contact for other senior professionals within the department, coordinating requests and tasks as needed.Prioritize workload, maintain attention to detail, and ensure confidentiality at all times.Requirements:510 years of prior office and administrative experience preferred.Proficient in Microsoft Office (Word, Excel, PowerPoint) and Adobe.Experience with Outlook and Teams.Knowledge of travel and expense management systems (e.g., SAP Concur) and Ariba preferred.Familiarity with SAP is advantageous.Excellent attention to detail and accuracy.Strong typing skills and the ability to work under pressure to meet deadlines.Effective organizational and prioritization skills.Strong communication skills.Competencies: Initiative, Teamwork, Customer Service Orientation, Communication.Please note PE Global cannot assist with visa sponsorship; candidates will need the full right to live and work within the UK for at least the next 12 months.

Created: 2025-12-12