Executive Personal Assistant

Job DescriptionRole OverviewPanacea Innovation is seeking a sharp, organised, and discreetPersonal Assistantto the CEO and Managing Partner. This is a part-time, high-trust role suited for a professional who thrives behind the scenes, anticipates needs, and ensures operations - both professional and personal - run seamlessly.You will work closely with the CEO and Managing Partner to manage time, priorities, communications, and logistics in a fast-paced, multi-stakeholder environment. The position offers a rare opportunity to be embedded within a high-growth, high-impact venture capital platform that partners with leading scientists, investors, institutions, and industry stakeholders across multiple geographies.Key Responsibilities1. Executive Support & CommunicationsManage a dynamic multi-timezone diary, balancing board meetings, investor engagements, and personal commitments.Prioritise and coordinate meetings, briefings, and events - ensuring alignment, preparation, and timely follow-up.Draft and manage communications across email, messaging apps, and internal platforms with clarity and polish.Prepare briefing notes, decks, and internal documents to support strategic decision-making.2. Personal & Lifestyle ManagementCoordinate personal calendars, appointments and engagements.Manage personal errands, liaise with household staff, service providers, and contractors, oversee admin and utilities.Source and manage reservations, concierge requests, and travel, and attend on site to ensure readiness before the start of a function.Discreetly manage personal purchases, errands, and ad hoc administration with minimal oversight.3. Travel & Event PlanningPlan and manage complex international itineraries across professional and personal domains.Maintain accurate travel documentation and prepare briefing materials and logistics in advance of trips.Coordinate high-profile events, business dinners, and private functions with attention to brand, tone, and guest experience.Liaise with internal teams and external providers to ensure seamless execution of engagements and events.Candidate ProfileEssentialMinimum 3 years experience supporting senior executives, entrepreneurs, VCs or high-profile individuals.Exceptional organisational skills with the ability to manage competing priorities under pressure.Strong written and verbal communication skills with attention to tone, accuracy, and confidentiality.Comfortable using tools such as Google Workspace, Apple Calendar, Slack, and document management systems.Based in or commutable to London or Oxford, with flexibility for in-person availability as required.DesirableDegree-educated or equivalent experience in a comparable role.Prior exposure to VC, startups, life sciences, or high-performance environments.Familiarity with legal/financial administration (e.g., contracts, filings, trusts).Working StylePart-time (50%) role: 2025 hours per week across 34 days, with flexible working hours.Occasional evening or weekend availability may be required during events.Highly autonomous: able to operate independently and proactively.Utmost discretion, professionalism, and loyalty are essential.Compensation30-40k / annum pro rataSeveral additional perks

Created: 2025-06-25