Merchandising Admin Assistant

The Asprey Group are seeking a proactive, detail-oriented, and experienced Merchandising Admin Assistant to join our growing team. This role is pivotal in supporting the operational and strategic execution of the merchandising function, ensuring accurate data management, product availability, and sales reporting.The ideal candidate will bring analytical rigour, operational efficiency, and a keen interest in the luxury fashion sector. This is an excellent opportunity for someone looking to build a long-term career in merchandising in a fast-paced, creative, and high-performing environment.Key Responsibilities1. Product Setup & System MaintenanceCreate and maintain SKUs across all systems in a timely and accurate manner, ensuring business KPI’s are achieved for stock receipt and system loading.Ensure consistency and accuracy of product data, including attributes, pricing, and categorisation.Liaise with Design, Product Development, and Planning teams to capture accurate information during the development stage through to product launch.2. Purchase Order ManagementRaise purchase orders in line with the critical path and production timelines. Ensuring any changes in products, quantities or prices are updated routinely, ensuring that internal systems are always up to date.Track and update PO statuses to ensure timely deliveries, and highlight any slippages, delays or production issues to the wider category team in a timely manner.Communicate with suppliers, production and logistics teams to follow up on order confirmations and dispatches.3. Reporting & AnalysisGenerate weekly trade and performance reports (e.g. bestsellers, sell-through, stock levels).Assist in preparing seasonal review and ad-hoc analysis for key stakeholders within the business.Support the merchandising team with seasonal sales forecasting and demand planning exercises when needed.4. Stock Management & AllocationSupport the allocation of production to regional stores and channels by reviewing weekly sales and proposing stock movements.Monitor stock availability and flag risks of shortages or overstocking.Partner with the Supply Chain team to ensure accurate inventory and delivery tracking.5. Cross-functional CollaborationWork closely with Design, Product Development, Production, Logistics, Marketing, Ecom and Retail teams.Ensure timely communication across departments to support go-to-market execution.6. Administrative & Operational SupportMaintain merchandising tools and trackers (e.g. buy sheets, delivery trackers, pricing files, payment trackers).Assist in preparing internal presentations and visual tools for departmental meetings.Support product onboarding and sample coordination where needed.Skills and Experience Required1–2 years’ experience in retail, merchandising, buying, or planning within fashion or luxury goods. Strong Excel skills and confidence working with data and large datasets. Detail-oriented with strong organisational and time management skills. A proactive and collaborative mindset with the ability to multitask in a fast-paced environment.Understanding of the luxury fashion or accessories market is desirable.Excellent verbal and written communication skills.SAP B1 skills would be an advantage but training will be given.What We OfferOpportunity to be part of a globally recognised luxury brand.Exposure to cross-functional teams and senior leadership.Career development within a supportive and ambitious team.A dynamic, creative, and collaborative working culture.

Created: 2025-08-16