Executive Assistant

Job DescriptionRole: Executive Assistant Salary: CompetitiveJob Status: Permanent/ Full TimeLocation: Takeley, Essex Vacancy Reference: VR/05332Role Description:Our client is a world-renowned innovator in signage, graphics, and modular stand solutions, delivering dynamic brand environments across exhibitions, events, and commercial spaces. Headquartered in Essex with a European hub in Valencia, they are trusted by global brands to bring creative concepts to life through precision, sustainability, and cutting-edge execution.They are now seeking an exceptional Executive Assistant to provide high-level support to their C-Level leadership team. This is more than a traditional EA role - it's a strategic position at the heart of a fast-paced, cross-border business where your contribution will directly influence operational excellence and executive impact.The Role: Strategic Executive SupportManage complex diaries and international travel logistics for C-suite leadersPrepare executive-level documentation including board agendas, strategic minutes, and action plansHandle confidential information and high-level communications with discretion and professionalismOperational & Project CoordinationTrack and report on strategic initiatives across the UK and European entitiesDevelop dashboards and briefings to inform executive decision-makingProactively identify and mitigate project risks to ensure seamless executionStakeholder & Leadership EngagementAct as a key liaison between executive leadership and internal/external stakeholdersCoordinate with department heads to drive cross-functional alignmentSupport high-level meetings with clients and partners, including relationship managementAdministrative ExcellenceMaintain accurate executive documentation and business recordsProvide day-to-day administrative support, including HR, procurement, and finance coordinationChampion process improvement and efficiency in internal systems and workflowsThe Ideal Candidate:EssentialProven experience supporting senior leadership or C-Level executivesImpeccable organisation, communication, and multitasking abilitiesProficiency in Microsoft Office and absolute discretion in handling sensitive informationDesirableBackground in signage, events, or creative industriesFamiliarity with project management tools (e.g., Smartsheet, CRM platforms)Spanish language skills or experience working with international teamsA proactive, solutions-oriented mindset with a drive for continuous improvementWhy Join? Competitive salary and benefits package A collaborative, forward-thinking team culture Exciting career progression and personal development opportunities Work for a market leader recognised globally for innovation and excellence

Created: 2025-06-14