Sales Administrator

Job DescriptionOverviewBirchwood Group is a forward-looking company with retail stores, workshops and facilities based across the south coast of Sussex and Hampshire. We are currently recruiting for a Sales Administrator on a 6 month fixed term basis, who thrives in a fast-paced environment.You will be responsible for providing the sales department with administrative and clerical support ensuring a smooth and efficient vehicle handover process.Your duties will include but are not limited to the following:Prepare vehicle invoices and associated documentation from order forms.Obtain clearance through EXPERIAN regarding possible outstanding finance on all part exchange and all cash purchase vehicles.To be familiar with the preparation and submission of new vehicle ordering and ensuring that vehicle receipts correspond with the order submitted.Maintain and update New and Used Demonstrator Vehicle StockArrange transfers of new stock to and from other dealers as directed by Sales ManagerEnsure new vehicles are adopted in accordance with Company policy and manufacturer's requirementsAdminister used vehicle stock transfers to other branches when required.To prepare all stock records (deal bags) appertaining to new and used vehicles.Ensure PDI, recon and accessory lines are put on Vehicle Stock Book (VSB) to enable Service Department to raise Job cardsPost manufacturer's bonuses on new vehicles at point of invoiceUpdate costs on all sold vehicles on an ongoing basis and ensure end of month figures are completed when required.Complete the necessary paperwork to obtain Road Fund Licences.To retain all documents and necessary copies in respect of vehicle stock as per Company policyTo comply with manufacturer's CSI standardsAd hoc duties as requiredKnowledge, Skills and Experience Required:Previous experience of the automotive industry is desirable (not essential)Strong organisational and prioritisation skillsExcellent communication skills, with the ability to communicate with people at all levelsExceptional interpersonal skillsExcellent attention to detail and a methodical approach to workAble to meet tight deadlinesSelf-motivated, able to work on own initiative and within a teamPackage:Working Hours: 37.5hrs, Monday to Friday 09:00 to 17:30 (6 months fixed-term contract)Salary: 24,375 per annumHoliday: 22 days + bank holidaysBenefits: Health cash plan, subsidised vehicle purchase and aftersales scheme (upon completion of probation)We are an Equal Opportunities EmployerDue to the high volume of applications we receive, unfortunately, we are unable to contact each applicant individually regarding the status of their application. If you do not hear from us within 2 weeks, please assume you were unsuccessful on this occasion.

Created: 2025-06-17