Human Resources Assistant

Paragon Scotland Limited, specialises in providing a full suite of management services tailored to meet the unique needs of the businesses we work with. Integrating with the brands we work with, our aim is to deliver outstanding services in administration, marketing, operations, and sales.We have an exciting opportunity for a HR Assistant to join the team! Working in a fast paced environment where no two days are the same, you will support the Head of HR in the day to day HR operations. Coordinate the full employee lifecycle• Manage administration of new starters, changes and leavers• Maintain accurate and up to date employee records• Monitor and administer probation periods, performance meetings, absences, fit notes,return to work and contract end dates• Administer the employee benefits portalSupport recruitment and onboarding• Post job adverts, schedule interviews, coordinate calendars and attend interviews where required• Liaise with recruitment agencies when needed• Process offer letters, contracts and reference requests• Prepare induction plans and coordinate first day logistics• Deliver the HR induction and first day set up• Ensure a consistent onboarding experienceAssist with employee relations matters• Provide note taking support for formal meetings such as investigations, disciplinaries,flexible working requests and other such meetings• Support managers with documentation and letters• Ensure actions from ER processes are tracked and completed in a timely manor• Ensure that the HR system is updated and maintained with accurate records of ERSupport with implementing HR policies• Act as the first point of contact for the HR department• Sign post managers to appropriate guidance on policy implementation• Promote consistent and fair application of HR policiesPrepare and complete monthly payroll data• Ensure all new starters are added to the payroll submission file and leavers removed• Collate changes to pay, hours, leavers, benefits and absences• Submit the payroll file for review and approval• Upload payslips to the HR system• Be the first point of contact for any payroll related queriesAssist with HR projects• Research and gather information on project related activities• Coordinate with key stakeholders• Work with a continuous improvement ethos to improve processes and efficienciesSkills/QualificationsCIPD qualified advantageousPrevious experience working in a similar roleStrong organisational skillsAbility to multi task, working in a fast paced environementAbility to prioritise workloadProblem solving abilityOffice BasedUp to £32,000 depending on experience

Created: 2025-07-21