Team Executive Assistant

About us:Check you match the skill requirements for this role, as well as associated experience, then apply with your CV below.The insurance industry is evolving fast and Alchemy is helping to shape that transformation. Were a specialist technology consultancy and global centre of excellence that partners with leading insurers to modernise systems, improve customer experience, and develop the next generation of insurance talent. Working with the worlds leading insurance software providers, our teams deliver industry-shaping transformation projects. We combine deep insurance knowledge with technical expertise and a strong people-first culture that supports learning, collaboration, and career growth. Youll provide proactive, high-level support to Alchemys executive leadership team. The role is varied, fast-moving and central to the smooth running of the business. Youll coordinate diaries, manage meetings, handle communications and support key projects and events, acting as a central contact and reliable partner.The roleYoull provide proactive, high-level support to Alchemys executive leadership team. The role is varied, fast-moving and central to the smooth running of the business. Youll coordinate diaries, manage meetings, handle communications and support key projects and events, acting as a central contact and reliable partner. Key Responsibilities Manage complex executive calendars and resolve scheduling conflictsPrepare meeting agendas, packs and briefing notesRecord and track meeting actions and ensure timely follow-upCoordinate travel, accommodation and logistics for business trips and eventsSupport internal and external communications on behalf of executivesDraft and proof emails, documents and presentationsHandle confidential information with discretionTrack key projects, deliverables and deadlinesSupport leadership meetings, board packs and governance preparationCoordinate leadership offsites, client visits and company eventsManage expenses, invoices and budget trackingLiaise across departments to ensure smooth information flowUndertake research and prepare briefing materials for executivesKey Skills and Experience Experience within a EA or PA supporting senior executivesStrong organisational and time management skillsExcellent written and verbal communicationConfident using Microsoft 365 (Outlook, Word, Excel, PowerPoint)Experience with communication tools such as TeamsCalm and professional under pressureDiscreet and trustworthy with sensitive informationAble to prioritise and multitask across competing demandsProactive and anticipatory, thinking ahead to prevent issuesComfortable working independentlyStrong attention to detail and follow-throughExperience in technology, consulting or corporate environmentsBasic financial and budgeting awarenessPersonal Attributes Reliable, adaptable and resourcefulProfessional and diplomatic in all interactionsConfident engaging with senior stakeholdersPositive attitude and solution-focused mindsetStrong sense of ownership and accountabilityTPBN1_UKTJ

Created: 2025-10-16