Business Administrator - Stoneblower

Job DescriptionAbout the RoleProvide support to the Maintenance Manager and Heavy Maintenance Manager in delivering an efficient and optimised service to the business. Maintaining records of Network Rail fleet assets in-line with company policies and procedures. Also ensuring weekly management and contractual reports are distributed as required.Competent in the use of Fleet Asset management system.Proven ability to work to changing deadlines and able to multi-task.Ability to gather robust data and produce clear concise reports.Timely preparation of reports.Ability to communicate at all levels.ResponsibilitiesUpdate FAMS to close scheduled maintenance work-orders, including the electronic attachment of completed and certified maintenance documentationsCreating unscheduled maintenance Work-Orders in FAMS and subsequently closing out with electronic attachment of completed and certified maintenance documentationsCreating work arising Work-Orders in FAMSMaintaining and update a register of unscheduled faultsMonitoring of outstanding work ordersLiaise with 3rd party contractors within the Maintenance department to arrange bookings and site visitsPrepare requisitions, arrange purchase order numbers and expedite purchase orders, while updating end users on delivery datesLiaise with the internal planning department on machine arrival and departure datesReview Q-Pulse asset management tracker for asset availability and calibration datesDevelop and distribute maintenance packs in line with maintenance scheduleOrder repair parts through Harsco stores team and update work arising documentsManage the upkeep of the master maintenance tracking excel documentTake meeting minutes and distribute to copy holders, where necessaryQualificationsMathematics & English GCSE (or equivalent)Experience in Excel and Microsoft AccessPrior experience in an administrative roleProficient IT skillsRequired SkillsExcellent working knowledge of Microsoft Office including Word, PowerPoint and Excel, with the ability to analyse numerical data and produce clear reportsProficient in Microsoft OfficeAdvanced ExcelEqual Opportunity StatementHarsco is committed to diversity and inclusivity in the workplace, ensuring equal opportunities for all employees and applicants.

Created: 2025-07-03