Purchasing and Materials Coordinator

From sourcing to purchasing, keep our aviation operations flying high!What You’ll DoAs a Purchasing and Materials Coordinator, you’ll be responsible for sourcing, purchasing, and organising all materials needed to support Part-145 maintenance activities at Willis Aviation Services Limited. You’ll manage orders from request through to delivery — working with suppliers, arranging transport, tracking shipments, and ensuring all goods arrive on time and in compliance with industry regulations.You’ll also maintain accurate inventory records, support production planning, and build strong relationships with suppliers and internal stakeholders to ensure a smooth, efficient flow of materials that keeps our operations running without delay.ResponsibilitiesPurchasing & Order ManagementCoordinate and process internal purchase requestsIssue purchase orders to suppliers and track progress to fulfilmentChase outstanding orders to meet maintenance deadlinesArrange transportation of goods and expedite deliveries where requiredResolve queries and process any rejected materialsMaterials & Inventory ControlKeep materials data up to date within the production planning and inventory system; Avsight.Monitor stock levels to ensure parts availability for scheduled maintenanceLiaise with planning teams to prioritise materials for upcoming workSupplier & Stakeholder LiaisonBuild and maintain strong working relationships with new and existing suppliersWork closely with the Finance team to ensure invoices are processed accurately and on timeProvide clear, professional communication to both internal teams and external partnersCompliance & SafetyWork in accordance with applicable Part-145 and Part-M/CAMO requirementsApply Human Factors principles in all purchasing and materials handlingSupport a positive safety culture by reporting hazards and promoting continuous improvementOther DutiesUndertake additional tasks as directed by the Planning & Records SupervisorQualifications / RequirementsPrevious experience in a purchasing or materials coordination roleExperience with production planning and inventory systems (e.g., Avsight, AMOS, OASES)Knowledge of Human FactorsStrong planning and organisational skillsExcellent attention to detail and analytical abilityEffective written and verbal communication skillsStrong interpersonal skills and the ability to work collaboratively across teamsProficiency in MS Office and learning business systemsDesirables Aviation sector experience or knowledge of MRO operationsKnowledge of applicable Part-145 and Part-M/CAMO requirementsWhy Join WASL? WASL also offers comprehensive benefit packages to its eligible employees. This includes:Competitive salaries, flexible working patterns33 days annual leave (pro-rota for part time) including UK bank holidays, holiday buy 'sell schemeHealth & wellbeing support, company pension, cycle to work scheme, electric car scheme, retail discounts, referral bonusAbout UsWillis Aviation Services Limited are part of Willis Lease Finance Corporation, a pioneer and provider of global aviation services for over 45 years. Our facility at Teesside International Airport provides base maintenance, return to service, aircraft disassembly, short and long term aircraft storage, and ground and cargo handling services.At Willis Aviation Services Limited (WASL), we are committed to fair hiring practices and building a diverse, respectful, and inclusive workplace. We value every individual’s contribution and make employment decisions based on job-related criteria such as qualifications, experience, and the ability to perform the role.These are exciting times for Willis Aviation Services Limited as we continue to grow. If you’re ready to make a difference in aviation, apply today.To Recruitment AgenciesWASL does not accept unsolicited CVs or candidate submissions from agencies. All unsolicited profiles will be treated as the property of WASL, and no fees will be paid.This applies to any CVs sent directly to employees or managers without prior agreement with our internal Talent Acquisition team.

Created: 2025-08-15