Human Resources Administrator

Job DescriptionVenesky-Browns client, a public sector organisation in Edinburgh, is currently looking to recruit a HR Administrator for an initial 3 month contract on a rate of 15.18 - 16.32/hour PAYE. This role will be onsite for a couple of days a week for the first few weeks with a move towards more flexible working.Responsibilities:- Advise hiring managers of the process for submitting vacancies for approval and advertisement-Support managers with the drafting of vacancy adverts and timetabling of recruitment processes, setting up new vacancies and uploading job adverts to the website and external job boards-Manage all email/telephone enquiries regarding vacancies, maintaining the Careers inbox, and ensuring timely responses to queries--Issue interview invites and prepare panel packs, ensuring managers have all the information they need for their interviews-Participate in the selection panel and facilitate practical assessments where required-Liaise with candidates throughout the recruitment process, ensuring successful and unsuccessful candidates are notified following shortlisting and selection stages of the recruitment process-Ensure all conditional pre-employment checks are completed including reference checks, PVG/Basic Disclosure, pre-employment health assessment, right to work and qualifications/professional registration-Countersign Disclosure Scotland PVG applications, checking ID documentation-Prepare and issue conditional offers, contracts of employment and bank engagement letters to new staff-First point of contact and responsible for dealing with general face-to-face, email and telephone queries related to the People function, ensuring these are answered directly or are passed to the appropriate individual for a response-Undertake all aspects of HR administration including updating spreadsheets and databases, drafting communications, scanning and filing documents, and creating reports-Liaise with Disclosure Scotland on a regular basis, ensuring any relevant notifications are raised with the Chief Executive as lead countersignatory-Support the HR Business Partner with the Occupational Health (OH) process and issuing sickness absence letters when required-Support and administer the job evaluation scheduling and process-Responsible for developing internal working policies and procedures to improve the efficiency of the People department- Carry out any other duties as required.Essential Skills:- CPD/CIPD qualification or equivalent (alternatively, at least two years experience in a HR environment will be considered)- Demonstrable knowledge of HR and/or Recruitment administrative processes and procedures- Demonstrable working knowledge of Microsoft Office software, specifically Outlook, Word, Excel and SharePoint- Advanced keyboard skills- Excellent verbal and written communication skills, and the ability to interact with people at all levels- Highly developed planning and organisational skills- Ability to prioritise and manage own workload and work on own initiative- A calm, logical and methodical approach, often working under pressure to tight deadlines- Excellent degree of accuracy and attention to detail- Good time management skills- Demonstrable experience of working in a HR or Recruitment Administration environment- Experience of maintaining information databases, particularly HR and/or Recruitment systems- Resourceful and proactive, with a positive can-do attitude- Friendly and outgoing with the ability to interact positively with people at all levels- Ability to work closely with others in a small and supportive team environment- Ability to work with volunteers and to recognise their contribution- A commitment to core vision and values of the organisation- Willingness to travel between organisational sites as requiredDesirable Skills:- Experience of working in HR Systems Administration- Experience of using the Iris Cascade HR system and Recruitment+ moduleIf you would like to hear more about this opportunity please get in touch

Created: 2025-10-10