Student Activities Coordinator (Societies & Media)

Student Activities Coordinator (Societies & Media)Annual Salary – £24,698 (Grade 5.2)Hours per week – 35 hours (full time)37 days’ annual leave (rising to 42 after 5 years)Thank you for your interest in the position of Student Activities Coordinator (Societies & Media).At Kent Students’ Union, student life is at the centre of everything we do. Our Student Activities team supports an active and creative community where students can explore new interests, showcase talents and celebrate cultures from around the world. In 2024/25 we have over 250 student-led sports clubs and societies with nearly 9800 members. Our groups offer something for everyone from competing in the British Universities and College Sport (BUCS) league to learning about cultures and finding shared interests.The post holder will have a central role within the Student Activities team with a responsibility for coaching, empowering and supporting student groups in the coordination of their activities. Working alongside other Student Activities Coordinators the post holder will be a key point of contact for our groups providing day-to-day guidance and timely support. The role has responsibility for overseeing our student media outlets, including our student newspaper, radio station and TV channel, as well as a range of other groups. The post holder will ensure these groups are supported to thrive, helping student develop their skills, and run their groups effectively.In addition to supporting a wide range of societies the post holder will also provide developmental support, assistance and in some cases leadership, of the delivery of key events throughout the year such as International Showcase, Welcome Back Fair and our Award Ceremonies.This is a dynamic role that provides the opportunity to build strong relationships with students and contribute meaningfully to their development and success. We’re looking for a collaborative team player with experience supporting volunteers, excellent communication skills and the ability to connect with people from all backgrounds. This ideal candidate will bring a customer-focused approach, strong organisational skills and the confidence to balance multiple priorities in a fast-paced environment.Duties and ResponsibilitiesOperational DutiesTo endeavour to empower student leaders, to run their groups effectively, through the provision of training, advice information and support.To work with the Vice President Sports and Societies, and the Student Activities Manager to run events throughout the year that help to showcase, network and empower, such as International Showcase and our Welcome Back Fair.To develop and maintain appropriate systems and processes for all student group operations.To ensure the health and safety of our members through the completion of training, risk assessments, safety checks, inventories, event planning, and trips list in like with Kent Students' Union’s Health and Safety Policy.To support and empower student staff in giving excellent customer service to students. To help to grow their confidence and help them to develop skills.To ensure appropriate compliance with GDPR rules and regulations.To provide advice and guidance support to the Activities Network.To oversee student group fundraising processes and administrate charity donations.To support student leaders in the recruitment of volunteers and members and empower them with the provision of training, advice and information.To implement best practice in student volunteer management including, although not limited to, inducting and training, performance management and rewards and recognition of volunteers.To assist with the recruitment of student staff (where relevant) and manage the provision of training, shift allocations and work load.To effectively communicate individual, departmental and organisational goal to all people.To oversee and monitor the budgets of student groups, and ensuring that financial procedures are being adhered to.Oversee and manage the budgets of projects such as the Access to Activities Fund, International Showcase or Welcome Back Fair.To follow financial systems and processes and ensure the Finance Department receives all relevant financial information promptly.To work with other coordinators and the Vice President Sports and Societies to allocate grants and funds as appropriate.To attend training sessions, and appropriate meetings as and when required by Kent Students' Union.To contribute to the positive image of Kent Students' Union with students, University and the local community.To lead by example and demonstrate a full understanding of the organisations’ democratic structures.To ensure systems are in place to reduce Kent Students' Union impact on the environment.To act as an ambassador for Kent Students' Union and show loyalty to the organisation, abiding by the Union’s Constitution, policies and procedures at all times.To undertake other tasks and responsibilities compatible with the level and nature of the post as required by your manager from time to time to support to achievement of Kent Students' Union’s plan.People Responsibilities (if any)To support student leaders in the recruitment of volunteers and members and empower them with the provision of training, advice and information.To implement best practice in student volunteer management including, although not limited to, inducting and training, performance management and rewards and recognition of volunteers.To assist with the recruitment of student staff (where relevant) and manage the provision of training, shift allocations and work load.To effectively communicate individual, departmental and organisational goal to all people.Financial ResponsibilitiesTo oversee and monitor the budgets of student groups, and ensuring that financial procedures are being adhered to.Oversee and manage the budgets of projects such as the Access to Activities Fund, International Showcase or Welcome Back Fair.To follow financial systems and processes and ensure the Finance Department receives all relevant financial information promptly.To work with other coordinators and the Vice President Sports and Societies to allocate grants and funds as appropriate.Expected BehavioursTo attend training sessions, and appropriate meetings as and when required by Kent Students' Union.To contribute to the positive image of Kent Students' Union with students, University and the local community.To lead by example and demonstrate a full understanding of the organisations’ democratic structures.To ensure systems are in place to reduce Kent Students' Union impact on the environment.To act as an ambassador for Kent Students' Union and show loyalty to the organisation, abiding by the Union’s Constitution, policies and procedures at all times.To undertake other tasks and responsibilities compatible with the level and nature of the post as required by your manager from time to time to support to achievement of Kent Students' Union’s plan.This job description does not form part of the contract of employment, please see our careers page for full job and person description.Summary of termsThis is a full-time position.The contracted hours are 35 hours per weekThis post will be based at The University of Kent, Canterbury Campus.SalaryThe salary for this post is: 5.2 . £24, 698 per yearProbationary arrangementsThis post is subject to a 6-month probationary period, with 1, 3 and 6-month reviews.Notice PeriodThe notice period for this position is: 4 weeksAnnual Leave EntitlementThe post holder is entitled to 23 days’ leave, increasing by 1 day a year to a maximum of 28 days; 6 ‘customary’ days’ leave, normally taken over Christmas; and the 8 statutory leave days for England (full-time equivalent). Total entitlement is therefore 37 days in year 1, rising to 42 days after 5 years.PensionThe post holder is entitled to join the Superannuation Arrangements of the University of London (SAUL), CARE pension scheme with PensionsPlus (salary sacrifice), in which Kent Union contributes 19% and employees contribute 6% of salary.Hours of WorkThe contracted hours are 35 hours a week, with flexibility over work hours and times.BenefitsKent Union is committed to facilitating a healthy work-life balance and has cutting edge flexible working policies. Below is a list of some of the staff benefits:Generous holiday entitlementGenerous pensionMaternity, paternity, shared parental, adoption and grand-parent leaveCareer breakTime off for volunteeringTime off for emergencies and compassionate leaveFlexible working requestsTime off in LieuShort notice annual leave days (or ‘duvet days’)Workplace Nursery Salary Exchange schemeCycle to Work schemeLength of Service rewardsStaff recognition schemeChristmas and other social eventsInduction and trainingAll new staff benefit from an induction from the HR Team and their own team, as well as ongoing support and personal development.Application and Selection Process and TimetableApplications Close: 05/10/2025, 23:59Shortlisting: 08/10/2025Interviews: 15/10/2025ApplicationsTo apply: Please submit your application on our recruitment portal at ksu.co.uk/careers, to include a copy of your CV.Please ensure that you pay particular attention in your application to detailing how your experience meets the requirements of the person specification and why you are interested in the position. If you have any questions about using the recruitment portal, please email Students’ Union’s website contains further background information about Kent Students’ Union to help potential applicants. Potential applicants are encouraged to look at the website prior to applying; the website address is Information and QuestionsIf you require further information, please contact:Name – Sarah BennettJob Title – Student Activities ManagerContact Number – 01227 824200Email address –

Created: 2025-09-06