Office and Marketing Administrator

We are looking for a part-time Office Support Executive to help with the smooth running of a fast paced 12 person recruitment agency.Job Title: Office and Marketing AdministratorLocation: Camberley (GU15 3YL) / office basedReporting to: Managing DirectorSalary: £25,000 - £35,000 (pro-rata to hours)Contract Type: Part-Time / Permanent (ideally around 15 hours per week, flexible hours)About UsCT19 is a dynamic and growing recruitment business specialising in Life Sciences, Technology, & Nuclear Energy. We are a global business, having placed highly skilled candidates in over 10 countries. We pride ourselves on delivering exceptional service to both clients and candidates, driven by a collaborative, high-performance team culture.As we continue to grow, we are looking for a proactive and highly organised Operations & Business Support Executive to join our team. This is a varied, hands-on role at the heart of our operations—ideal for someone who enjoys wearing many hats and playing a key part in a fast-paced recruitment environment.Key ResponsibilitiesOperations & Business SupportProvide day-to-day operational support to the leadership and wider recruitment team.Manage office supplies, IT support coordination, and general administrative tasks.Support internal reporting, KPI tracking, and process improvement initiatives.Coordinate team holiday calendars, staff onboarding, and internal training schedules.Finance SupportRaise client invoices and ensure timely follow-up for payments.Monitor aged debtors and carry out light credit control duties.Liaise with finance partners or accountants to keep financial records accurate and up to date.Provide regular finance status updates to the Managing Director.Marketing & Social MediaSupport marketing activity across LinkedIn and other relevant platforms.Post company updates, job adverts, and team news in line with brand tone and guidelines.Assist in developing basic visual content using templates (e.g., Canva).Track engagement and contribute ideas to improve our digital presence and employer brand.Events & TravelOrganise internal and external company events, including socials, offsites, and client hospitality.Book travel, accommodation, and logistics for conferences, meetings, and training sessions.Manage diaries and calendars for key stakeholders when required.Internal RecruitmentHelp coordinate internal hiring needs by posting job adverts and screening initial applications.Schedule interviews and liaise with candidates for internal roles.Maintain talent tracking spreadsheets and support onboarding processes for new hires.Database & Systems AdministrationEnsure CRM and recruitment databases are accurate and up to date.Support consultants with system usage and troubleshooting.Help manage tech rollouts or upgrades in collaboration with external providers.Key Skills & ExperienceExperience in an operations, business support, or finance admin role—recruitment or professional services experience preferred.Strong organisation skills and a proactive mindset.Comfortable using CRM systems, Microsoft Office, and basic design/marketing tools (e.g., Canva, LinkedIn Campaign Manager).Basic understanding of invoicing and credit control processes (this can be taught)Familiarity with social media platforms, especially LinkedIn, for business use.Strong communication skills, both written and verbal.Ability to multitask, prioritise, and stay calm under pressure.What We OfferA collaborative, high-performing and supportive team environment.Scope for career growth as the business scales, this role can be moulded around you/your strengths and interests.Financial wellbeing benefits. Salary sacrifice childcare/electric vehicles + much moreRegular team socials and annual company events.

Created: 2025-07-21