Office and Admin Manager

Company DescriptionQED Naval Ltd is a high growth company with nearly 20 years of experience in naval architecture and marine engineering, innovating within the marine renewable energy industry.As a developer of tidal energy systems, with its proprietary Subhub (self deploying, submersible foundation system) and subsidiary Tocardo Turbines, we have developed a truly industry leading tidal energy sector position. Having successfully completed two government led projects (EU Interreg Tiger project and the Netherlands Oosterschelde Dam Project) and secured a UK Government Contract for Difference energy contract, we are ready to develop our first commercial project and scale. We are seeking a proactive, organised, and experienced Office & Administration Manager, to lead the smooth and efficient running of our Edinburgh office and provide vital support across finance, HR, marketing, procurement, and project administration. This is a unique opportunity to play a key role in an ambitious, mission-driven company during a period of significant growth. You will work closely with our leadership and project teams, helping to improve systems, support strategic decision-making, and shape the day-to-day operations of the business.  Key Responsibilities Office & Facilities Management ·                Oversee daily office operations and facilities ·                Act as the first point of contact for general business enquiries Finance & Admin ·                Manage day-to-day finance processes including invoicing, expenses, and payroll ·                Maintain and develop online accounts systems (e.g. Xero) ·                Assist in budget tracking and project cost control Procurement & Contract Admin ·                Support procurement processes across the business and projects ·                Liaise with contractors, suppliers and project managers ·                Administer and track project procurement requirements HR & Team Support ·                Maintain and develop HR systems and processes ·                Support recruitment administration and onboarding ·                Coordinate training, leave, and employee records Project & Grant Support ·                Provide admin and compliance support on grant-funded projects ·                Help manage reporting processes and documentation Marketing & Communications Support sales, marketing, and PR activities including social media and promotionsQualificationsStrong organizational skills, including office, supply chain management, and record-keepingProficiency in administrative tasks such as preparing reports, coordinating meetings, and handling communicationsExperience in Sales and HR functions and supporting management in administrative dutiesExcellent verbal and written communication skillsAbility to work independently and remotely, with a proactive approach to problem-solvingFamiliarity with office software and toolsPrevious experience in a similar role is a plus as is Bachelor's degree in Business Administration, Management, or related field, preferred

Created: 2025-08-11