Office Manager

The Role:Do you have the right skills and experience for this role Read on to find out, and make your application.On behalf of our client, we are seeking anOffice Manager . For them this is a pivotal role within their team and its a fantastic opportunity to oversee day-to-day operations, financial administration, and compliance within a dynamic charity setting. Youll be supporting the General Manager and wider team while ensuring the smooth and efficient running of the organisation. Your responsibilities will include the day-to-day management of office functions, financial administration, and operational coordination. You will also act as a key liaison with external stakeholders, IT providers, contractors, auditors and funding bodies, ensuring the smooth and efficient running of the charity.Key ResponsibilitiesProcess monthly payroll submissions and pension contributions, ensuring accuracy and compliance.Oversee online banking, petty cash, and PAYE payments.Raise and reconcile sales invoices for courses and external bookings.Maintain financial records and prepare monthly reconciliations using SAGE.Prepare and submit Gift Aid claims.Lead the annual audit process, coordinating documentation and liaising with auditors.Provide statistical and management data for reporting to the team, trustees, and funders.Oversee risk assessments, health and safety and safeguarding documentation.Organise and monitor DBS checks and ensure timely renewals.Support quality assurance and compliance checks required by external stakeholders.Create and manage Service Level Agreements with referring partners.Support onboarding of staff and trustees.Ensure the efficient running of office systems, procedures, and facilities.Coordinate schedules for programme delivery, meetings, and key events.Act as liaison with contractors, suppliers, and IT consultants, providing basic IT support to staff.Provide administrative support for project proposals and funding bids.Assist with bookings, course administration, and management of student records.Maintain stationery and canteen supplies.Maintain and update the organisations website and digital content.Produce publicity materials, forms, and presentations.Acknowledge donations and maintain funding communications records.Support bid applications and grant reporting.Provide personal assistant support to the General Manager, including diary management, correspondence, and meeting coordination.Greet visitors, manage enquiries, and liaise with external stakeholders including students, staff, funding bodies, justice agencies, and the wider public.The Person:For this role our client is seeking someone withprevious office management and administrationexperience.In addition they are looking for:Proven experience in office management, administration, or a similar roleStrong financial administration skills, ideally with SAGE or similar software.Excellent organisational skills with the ability to manage multiple priorities.Good IT literacy and good working knowledge of Microsoft Office suite; to include Microsoft word, Excel, Power Point, Publisher and survey packages and confidence liaising with external service providers.Knowledge of compliance, safeguarding, and data management in a charity or education setting.Strong communication and interpersonal skills.Ability to work independently and collaboratively in a small team.The post holder must be numerate and literate and hold qualifications in Maths and English to at least Level 2 standard in GCSE or equivalent.Desirable skills & experience:Experience in the charity or education sector.Knowledge of fundraising administration and reporting.Familiarity with maintaining websites and producing publicity materials.The Benefits:Fantastic holiday allowance which is around50 days plus 8 public holidays . Please note that holidays are all to be taken in school holidays. Some administration work will be required during school holidays up to a maximum of 7 days per annum.These days may be undertaken at home.There is an opportunity to work from home up to 10 hours per week in term time. Pension (5%/5% contributory), Car Parking, Hybrid workingSalary:30,000Location:Brislington, Bristol, BS4The Hours:Monday - Thursday 9am - 4pm and Friday 9am - 1pmTPBN1_UKTJ

Created: 2025-10-09