Event Administrator

Who we areWe are William Reed.We are a global media group delivering exceptional content through events, digital, data & insight.From agribusiness, ingredients and food processing, to retail, hospitality & fine dining we provide the inspiration, insight and connections to power our customers success.We have offices in Gatwick, Brighton and London, UK; Montpellier, France; Singapore and Chicago, US. In line with the Companys current Agile Working Policy, the successful candidate would be eligible to work part of the week from our Gatwick & Brighton offices and to work remotely for the rest of the week.PositionPosition: Full time permanentLocation: Gatwick & Brighton / HybridAre you detail-oriented with exceptional organisational skills and a passion for the events industry?We are looking for an Event Administrator to assist on our global events for the nutrition sector. The Event Administrator will provide important support to the event operations team to ensure every detail is meticulously executed to deliver a smooth, seamless experience for our customers and internal stakeholders.This is a fantastic opportunity for anyone eager to be a part of the fast-paced vibrant world of events.What youll be doing:Inputting quotes and invoices to the finance systems, and assisting finance with any queriesSupporting delegates through the registration process, and answering any enquiries in the multiple event inboxesSetting up the booking pages and relevant forms on the backend of the event websitesFollowing up on uncompleted delegate bookings to generate into a confirmed bookingSetting up event discount codes and managing the codes databaseDaily updating the delegate bookings database with new bookings, and providing line manager with sales statsDrafting and sending delegate RSVP emails, and updating replies on the databaseProviding delegate support including writing visa letters, attendance certificates, etc. Preparing and mail merging the delegate database against the delegate list to produce and print event badgesPreparing and printing onsite event material in-houseSupporting the events team with general admin, research and marketing supportRequirementsWhat youll need:Excellent time management and organisational skills with the ability to keep accurate records and prioritise tasksStrong administration skills with fantastic attention to detailDemonstrate the ability to meet strict deadlines and work well under pressureEnthusiastic, self-motivated and proactive with fantastic teamwork and communication skills, both written and verbalA flexible approach with the ability to use own initiative and determine when to seek guidance or escalate a potential problemProficient IT skills including MS Office, especially Word, Powerpoint and Excel (Advanced knowledge of excel including setting up formulas, pivot tables, etc would be highly advantageous)Willingness to travel to occasionally to European events and flexibility in working hours in the run up to an eventOther informationCompany Benefits and Initiatives Include:25 days annual leave in addition to bank holidays increasing by one additional day after 6 years, up to a maximum of 30 days. An additional day of leave for you to take on a cultural celebration day or on your birthday if you like. A day for you! At William Reed, we call this our MeDay. A volunteer day to take for supporting a chosen charity and giving back to the community. Opportunity for hybrid workingContributory PensionLife Assurance SchemeGroup Income ProtectionEnhanced family-friendly leave pay entitlementsWellbeing benefits, including: A health care cash plan, Employee assistance programme, Virtual GP service and Access to health & wellbeing resources and tools. Cycle to Work SchemeElectric Car SchemeWhy work for usWe provide a supportive work environment and are committed to maintaining a healthy work/life balance for all of our employees. Working for William Reed means that you will be joining a stable organisation that is committed to developing its employees and brands.We warmly welcome and encourage applications from talented individuals of all backgrounds and characteristics.If you need any support in accessing this opportunity, please do not hesitate to discuss this with us.

Created: 2025-12-12