Administrative Assistant - Brighton

Job DescriptionAdministrative Assistant - Brighton3 to 6 month rolling contract/130 per day (Inside IR35)/2 days per week in the office in Brighton Role Purpose for the Administrative Assistant:We are seeking a proactive and detail-oriented Administrative Assistant to support our Environmental Leads in managing pollution incidents and responding to the Environment Agency (EA). This role is critical in ensuring timely and accurate communication, documentation, and coordination across pollution cases and contractor activities.Key Responsibilities for the Administrative Assistant:Inbox Management: Monitor the Environment Lead inbox daily, filing incoming emails and attaching them to the relevant cases in the pollution database.Case Support: Assist Environment Leads in providing updates to the EA within the required 10-day timeframe.EA Communications: Respond to general and ad hoc queries from the EA, ensuring clear and professional communication.Contractor Invoicing: Support the management of invoices from environmental investigation contractors, ensuring timely processing and accurate record-keeping.Documentation & Filing: Maintain organised records of correspondence, case updates, and contractor documentation.Process Improvement: Identify opportunities to streamline administrative processes and improve data accuracy and response times.Skills & Experience for the Administrative Assistant:Strong organisational and administrative skills.Excellent attention to detail and ability to manage multiple tasks.Good written and verbal communication skills.Experience with email and document management systems.Familiarity with environmental or regulatory processes (desirable but not essential).Ability to work collaboratively with technical and operational teams.What We Offer for the Administrative Assistant:A supportive team environment focused on continuous improvement.Opportunities to contribute to environmental protection and regulatory compliance.Flexible working arrangements and professional development support.Administrative Assistant - Brighton3 to 6 month rolling contract/130 per day (Inside IR35)/2 days per week in the office in Brighton

Created: 2025-10-08