Administration Manager

Job Description 12 Months FTC - Maternity CoverAMS Group is a leading UK Top 60 accountancy firm with a differentiated advisory-led proposition, headquartered in Manchester. We have been a trusted name in professional services for over 40 years. Our commitment to excellence and customer satisfaction has positioned us as a premier provider in the market.Evolving from a family run accountancy practice in a Blackburn (established 1982), to a nationwide advisory business with over 200 employees, across 12 offices, our trading divisions comprise Audit, Accounts, Tax & Advisory with multiple service lines within each division. We leverage our relationship-driven client approach to generate significant cross-sell opportunities. Complementary to our organic growth is an impressive M&A strategy, with eight acquisitions completed since 2021 and further strategic acquisitions planned in 2025.At AMS we never offer a one size fits all approach. We know, in todays economic environment, businesses require bespoke support, and we provide end-to-end services from start-up to exit strategies. Our mantra is Good advisers help your business. Great ones transform it. This is the foundation upon which we have built our business.We know great people make a great business. Our award-winning culture drives our success. In 2024, we were named the 7th Best Accountancy Firm to Work for in the UK and featured in the Top 100 Companies to Work For. Were proud to be recognised as Best Employer in Tax (Tolleys Taxation Awards 2025) and Employer of the Year (GM Chamber of Commerce Awards 2024), reflecting our commitment to people, culture, and a workplace where talent thrives.Role OverviewWe are seeking a highly organised and capable Administration Manager to oversee and coordinate the administrative and operational functions of our busy accountancy practice.This is a key position within the firm and is well suited to someone with experience in an accountancy practice or professional services environment. The successful candidate will be confident managing their own workload, coordinating administrative processes across the practice, and ensuring the smooth and efficient running of internal operations.In this role, you will act as a central point of organisation for the teamtracking deadlines, managing client administration, and maintaining systems and processes to a consistently high standard.Key ResponsibilitiesManage the daytoday administrative and operational functions of the practiceAct as the central coordination point for administrative workflows, deadlines, and internal processesHandle client communications and serve as the primary contact for incoming calls and emailsMaintain and develop internal systems, trackers, and reporting spreadsheetsSupport the organisation of workloads and monitor key administrative deadlines across the practiceOversee Companies House administration, including the accurate and timely filing of Confirmation StatementsSupervise the workflow of the Administrative Assistant, providing guidance and ensuring tasks are completed accurately and on timeManage HMRC registrations such as Self Assessment and support wider client compliance administrationSupport new client onboarding, including engagement documentation and setup processesEnsure all AML records are complete, accurate, and fully up to dateMaintain accurate client records and ensure effective document managementAssist with accounts payable and accounts receivable processesIdentify opportunities to improve administrative processes and enhance operational efficiencyProvide operational and organisational support to the directors and wider team as requiredExperience & Skills RequiredPrevious experience working within an accountancy practice or professional services environmentExperience coordinating or managing administrative workflows within a practice settingStrong Microsoft Office skills, with particular proficiency in Excel and spreadsheet managementGood understanding of Companies House and HMRC processesExperience using practice management software such as IRIS, Xero, BrightPay, or similar systemsExcellent organisational and timemanagement skillsAbility to manage multiple priorities and deadlines effectivelyProven capability to work independently and take ownership of tasksStrong communication skills and confidence when dealing with clientsHigh level of accuracy, attention to detail, and strong administrative disciplineSalary and company benefits23 Days HolidayAdditional day off for birthdayEnhanced Parental PayHealth cash planAnnual bonus schemeCompany Sick PayCompany pension schemePerkbox subscription1 x paid membership / subscriptionCycle to work schemeEmployee Assistance ProgrammeAMS Group is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Created: 2026-03-20