Personal Assistant to Managing Director

This well-established professional services firm in Southampton has created this brand new role to support the Managing Director. As their Personal Assistant, you’ll be the person that keeps everything running smoothly and helping them stay organised, focused, and one step ahead.The MD is known for his keen sense of humour and relaxed style and needs someone who can gently challenge them while building a strong, trusted working relationship.From managing a busy inbox and diary to preparing client presentations and board papers, you’ll play a central part in both the day-to-day operations and the bigger picture. What you’ll be doing:Diary & Meeting ManagementKeeping on top of the MD’s diary and inboxPulling together briefing materials and agendas, attending meetings, taking accurate minutes, and tracking actions.Preparing pre- and post-meeting documentation.Communication & Stakeholder LiaisonActing as the first point of contact for the MD, handling queries with professionalism and confidentiality.Liaising with clients, colleagues, and stakeholders to ensure smooth communication and follow-up.Reports & PresentationsProducing reports, presentations, and visual aids for client and board meetings.Supporting corporate governance requirements.Project & Travel SupportSupporting strategic projects by monitoring deadlines and following up on actions.Organising travel, accommodation, and itineraries.What you’ll need:Strong MS Office skills (Outlook, Word, Excel and PowerPoint).Experience supporting at Director, MD, or Partner level in a PA or EA role within professional services such as Legal, Accountancy, Financial Services or Consultancy.A high level of discretion and professionalism when handling sensitive matters.Experience of using a CRMA flexible approach and the ability to evole with the responsibilities in the roleCompany Benefits:Pension: 3% employer / 4% employee contributions, with access to a pension advisor.Cycle to Work Scheme.Holiday: Jan–Dec calendar, with the option to purchase an additional week in December via salary sacrifice.Social events: Regular company and departmental activities throughout the year.Annual pay reviews every April.Parking: On road car parking available 5–10 minutes’ walk away. Some car parking available on site on an occasional basis. There is also 6-hour free parking close by, with the flexibility to work from home for the remainder of the day.Why you’ll love this role:This is a chance to shape a newly created position and make it your own. Working closely with the MD, you’ll directly see the impact of your support in the success of the business. In return, you’ll join a supportive, professional team, enjoy variety in your day, and develop your skills in a role that’s both trusted and valued.Apply today and we promise to respond to every application.Harper Evans Recruitment is acting as a Recruitment Business in relation to this position.

Created: 2025-09-10