Intellectual Property Legal Assistant (Direct Hire)

Intellectual Property Legal Assistant (Direct Hire)Intellectual Property Legal Assistant (Direct Hire)Direct message the job poster from Consilio LLC OurAmLaw-ranked law firm clientis seeking an experiencedIP Secretaryto provide high-level administrative and client service support to patent and/or trademark attorneys and professionals. Department:IP Administration Reports To:Chief IP Officer Classification:Non-Exempt Schedule:Hybrid (3 days in-office, 2 days remote) Open to multiple locations: Chicago, IL:$70,000 – $105,000/year Boston, MA:$70,000 – $105,000/year(Preferred location) Washington, DC:$70,000 – $105,000/year New York, NY:$73,333 – $110,000/year Responsibilities Administrative Support Manage calendars, meetings, interviews, deadlines, and travel arrangements Screen calls and direct client communications professionally Maintain organized electronic and paper files using iManage, Outlook, and FileTrail Handle routine inquiries and ensure smooth daily operations Document Preparation Draft, revise, and format correspondence, reports, memoranda, and legal documents Coordinate with resource centers for large-scale document production Proofread and ensure accuracy of legal materials Assist attorneys with time entries, client billing, and expense reimbursements Process and reconcile invoices, including foreign associate bills Prepare patent filings, responses, disclaimers, petitions, and communications Coordinate with inventors and clients throughout the prosecution cycle Monitor and respond to docket items and PTO communications Trademark Administration Generate weekly docket reports Compile Certificates of Registration and evidence Assist with client invoicing, collections, and reporting Client Service Deliver timely, professional service to attorneys, clients, and firm departments Mentor team members and assist with overflow work as neede Qualifications Minimum5 yearsadministrative/secretarial experience 3+ yearsof patent prosecution support High school diploma required; college degree a plus ELS Consilio Direct Hire Division staff’s positions for Consilio clients and does not staff for internal corporate positions Consilio. Please refer to to view job opportunities within our company. Consilio, LLC is an EEO/Affirmative Action Employer and does not discriminate on the bases of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other legally protected status. Seniority levelSeniority level Mid-Senior level Employment typeEmployment type Full-time Job functionJob function Administrative and Legal Industries Law Practice Referrals increase your chances of interviewing at Consilio LLC by 2x Inferred from the description for this jobMedical insurance Pension plan Paid paternity leave Tuition assistance Disability insurance Vision insurance Paid maternity leave Student loan assistance 401(k) Child care support Get notified when a new job is posted. Sign in to set job alerts for “Intellectual Property Legal Assistant” roles.Greater Boston $133,900.00-$167,400.00 6 days ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.#J-18808-Ljbffr

Created: 2025-07-24