Office Manager

Location: Shoreditch, LondonReporting to: Head of OperationsType: Hybrid (28 hour working week)Monday (work from home) 09:30am - 15:00pmThursday (in office) 08:00am - 16:30pm)Are you the kind of person who knows where everything is and how to fix it when it’s not? Do you thrive in environments where no two days look the same, where you’re just as happy greeting guests at reception as you are managing international office logistics? If so, we’d love to meet you.We’re QXi, a fast-growing tech company focused on building high-performing people. Our London HQ is at the heart of everything we do, and we’re looking for an Office Manager to keep it running smoothly while also supporting our wider international teams. This role is equal parts hands-on and strategic a trusted presence in the office and a reliable coordinator for all things workspace related. What you’ll be doing:Be the first point of contact for all office and building queries.Own front-of-house responsibilities, including reception, mail handling, and greeting guests.Maintain a high standard across all offices welcoming, well-stocked, and functional.Liaise with building managers and external vendors to resolve maintenance and repair issues.Coordinate business travel and logistics for employees and guests, ensuring smooth experiences.Support remote and hybrid teams with hardware access, supplies, and office services.Process expenses and assist with purchasing, reconciliations, and supplier invoices.Help onboard and offboard employees, ensuring they have the tools and space they need.Collaborate with People, Talent, Marketing, L&D, and Sales teams on operational needs.Assist with internal meeting coordination, scheduling, and document prep.Respond to shared inbox enquiries and resolve tech-related issues in partnership with IT support.Lead relationships with vendors including cleaning, utilities, and security. Who you are:Exceptionally organised and proactive, you spot issues before they arise.A confident communicator who enjoys helping others and thrives in a fast-paced environment.Friendly, professional, and reliable, the kind of person others naturally turn to.Comfortable juggling tasks and working with cross-functional teams.Confident with tools like O365 and keen to pick up new systems.Prior experience in office or operations roles, ideally in an international or scaling business.Why QXi?At QXi, we’re building more than just a business, we’re building a community of high-performing people. You’ll join a collaborative, fast-moving environment where your voice matters, your work is valued, and your impact is felt daily. Expect plenty of room to grow, a team that backs you, and a culture that values kindness, ownership, and excellence.

Created: 2025-09-14