Legal PA

Job DescriptionOwen Reed is looking to recruit a Legal PA to support a Employment, Labor and Pensions team for a top law firm in Birmingham.As a Legal PA in our Employment, Labor and Pensions team, you will deliver high-level support to a group of stakeholders. Youll take ownership of daily administrative and project-based tasks while ensuring top-tier client service.Key ResponsibilitiesStakeholder & Client SupportConduct regular 1:1s with stakeholders to align on priorities and upcoming actionsLiaise confidently with internal and external clientsDraft clear, professional replies to incoming correspondenceAct as a key point of contact during stakeholder absencesPA & Administrative ExcellenceProactively manage inboxes and calendars, coordinate meetings and complex travel arrangementsOrganise internal and client meetings (virtual and in-person), including agendas and logisticsMaintain confidentiality while handling sensitive documents and informationAssist in the preparation of pitches and PowerPoint presentationsCollaborate with Document Production for larger pieces of workWorkflow & Matter ManagementManage client and matter opening, working closely with relevant support teamsOversee the lifecycle of stakeholder requests from start to finishDelegate appropriately to billing, finance, document and admin support teamsEnsure compliance with firm-wide policies and client protocolsFinancial AdministrationCoordinate billing and other financial processesSupport monthly reporting and expensesEnsure all processes adhere to compliance and regulatory standardsMarketing & Business DevelopmentAssist in planning and executing eventsManage event communications, materials, and digital guest listsTechnology & Process ImprovementsUse firm technology to manage workflows, collaborate, and researchMaintain data rooms and electronic records efficientlyAdvocate for process improvements and tech-driven productivityContribute to team-wide initiatives, including mentoring, community work, and D&IWhat Were Looking ForProven experience as a Legal PA or in a comparable professional settingExceptional communication and stakeholder engagement skillsHigh-level organisational skills and the ability to multitask and prioritiseProactive problem solver with strong initiative and accountabilityStrong attention to detail, especially in written and document-based workExcellent technical skills: Microsoft Outlook, Teams, Word, PowerPoint (Copilot knowledge a plus)Collaborative team player who contributes positively to team cultureAdaptability to change, hybrid working, and evolving business needsStrong client service orientation, with a focus on quality and relationship building

Created: 2025-06-14