Office Coordinator

Job Description The RoleWe are looking for a highly organised, proactive, and solutions-focused OfficeManager to take ownership of the day-to-day running of our four offices.This is a hands-on role, ideal for someone who enjoys variety, takes pride increating great working environments, and is comfortable operatingindependently. You will be the go-to person for ensuring our offices runsmoothly, efficiently, and in line with compliance requirements.You do not need a formal facilities background, this role would suit someone froman Office Manager, Office Co-ordinator, or PA background who has a compliancemindset and is confident managing multiple priorities and solving problems asthey arise.Key ResponsibilitiesOffice Operations & EnvironmentTake ownership of the day-to-day running of all office locationsEnsure offices are safe, well-maintained, and welcoming places to workAct as the main point of contact for office-related issues and queriesManage relationships with third-party contractors (e.g. cleaning, maintenance,utilities)Resolve day-to-day issues such as equipment faults, supplier problems, or workspaceconcernsFacilities & ComplianceOversee facilities maintenance through external providers, ensuring compliance withannual PPM schedule and day-to-day requirementsManage DSE (Display Screen Equipment) assessments and follow-up actionsEnsure compliance with Health & Safety requirements, including risk assessmentsCoordinatePAT testing in collaboration with ITManage fire marshal and first aider requirements across officesSupplier & Budget ManagementMaintain supplier contracts and a central supplier databaseMonitor and manage office budgets, including consumables and suppliesOversee procurement of stationery and office provisions (including snacks andrefreshments)Identify opportunities for cost efficiency and value improvementRisk & Compliance SupportSupport the Risk & Compliance team with relevant reporting, documentation andcontract managementEnsure office-related compliance records are up to date and accessibleContinuous Improvement & ESGProactively engage with colleagues to identify opportunities to improve the workplaceexperienceSupport and implement ESG and sustainability initiatives within office operationsEvents & EngagementAssist with the organisation of firmwide events, including the annual conferenceSupport office-based engagement initiatives to enhance employee experiencePerson SpecificationSkills & Experience Experience in an Office Manager, Office Co-ordinator, PA, or similar role within a lawform or professional services environmentHighly organised with strong attention to detailProven ability to manage multiple priorities and meet deadlinesConfident working independently and taking ownership of responsibilitiesStrong problem-solving skills with a proactive, can-do approachExcellent communication skills, both written and verbalComfortable liaising with a wide range of stakeholders, including senior staff and externalsuppliersDesirable ExperienceExposure to facilities management or office operationsExperience managing suppliers or budgetsAwareness of Health & Safety or compliance requirements (training can be provided)Personal AttributesA hands-on approach and willingness to roll your sleeves up to get things doneA strong sense of ownership and accountabilityCalm under pressure with the ability to respond quickly to issuesA natural organiser who enjoys creating structure and orderA collaborative mindset with a focus on delivering a great employee experienceAdditional InformationThis role is based in Birmingham, with regular travel to other UK offices (4-6weeks)The role operates largely as a standalone position, so the ability to workautonomously is essential Flexibility: may occasionally be required to support events or urgent office needs

Created: 2026-04-29