Personal Assistant to Chief Executive Officer

Employment Type: Full-TimeLocation: Bristol, UKContract Type: PermanentSalary: £12.50 an hour; £24,375 per annumStart date: ASAPSAH Diagnostics is a gold award-winning company renowned for delivering exceptional diagnostic services across the UK. We are currently seeking dedicated, highly competentRole OverviewWe are seeking a proactive, adaptable, and highly organised Personal Assistant (PA) to the Board of Directors to support senior leadership and coordinate a wide range of operational, administrative, and logistical functions. This is a key role in ensuring the smooth running of both head office and wider company activities. It’s ideal for someone who thrives in a fast-paced, multi-faceted role and can work independently with minimal supervision.Key Responsibilities Executive & Administrative Support Act as the primary point of contact for the Board of DirectorsSit in on meetings to take accurate minutes and follow up on actionsChair weekly company-wide meetings, prepare agendas, and share minutesCoordinate internal audits and management reviews with the Compliance ManagerMaintain ISO compliance across five standardsOffice & Facilities Management Manage the Bristol office environment and day-to-day needsOrder and maintain office supplies, equipment, and snacks for kitchen and meeting roomsBook conference rooms and send calendar invites for meetings and company-wide eventsHandle incoming mail and ensure it reaches the right recipientsOperational & Logistical Support Manage inventory and consumable stock levels, including ordering and restockingCoordinate delivery and movement of stock across Bristol sitesOversee company vehicles – maintain records for MOT, insurance, road tax, and organise servicing/repairsManage utilities across all company properties (gas, electric, water)Support property management tasks: rent, deposits, tenancy arrangements, furniture, waste collection, and council taxProcess all construction-related invoices: break down costs and present summaries to the Directors for approval and paymentCoordinate with internal and external construction teams: manage communications, schedule tasks, and organise delivery of equipment and materials for ongoing projectsEvents & Communications Coordinate all internal and external events, including:Booking event booths and logisticsOrganising travel and accommodationLiaising with the marketing team for materials and merchandiseManaging event payments and sponsorshipsHandle all communications for events, ensuring internal teams and external stakeholders are kept informed and up to dateSend event invitations and updates to attendees in a timely and professional mannerRequired Skills and Qualifications Core CompetenciesOrganizational Skills: Demonstrated ability to manage multiple tasks and establish priorities effectively.Time Management: Expertise in completing assignments within designated deadlines.Communication Skills: Proficient verbal and written communication capabilities.Problem-Solving: Adept at addressing challenges and resolving unforeseen circumstances promptly.Technical Proficiency: Familiarity with commonly utilized software such as Microsoft Office, Google Workspace, and scheduling tools.Preferred QualificationsPrior experience serving in a Personal Assistant role or a comparable position.A commitment to discretion and confidentiality, especially when handling sensitive information.Flexibility to accommodate evolving tasks or schedules.Key Skills & AttributesExcellent organisational and multitasking skillsStrong ability to quickly switch between tasks and prioritiesConfident communicator with strong interpersonal skillsIndependent, self-motivated, and able to work with minimal supervisionPractical, hands-on approach and problem-solving mindsetRequirementsMust be Bristol-based, with a requirement to work in the Bristol office at least 3 days per weekFull UK driving license and access to a vehicle is preferred (for local site support and stock movement)Desirable Experience Experience in a PA, Office Manager, or operational support role Familiarity with ISO standards and compliance-driven environments Previous exposure to event planning, training systems, or property/facilities management Experience in the healthcare sector or other regulated industries

Created: 2026-04-30