Lettings Administrator

Job Title: Lettings Administrator Location: Ascot Employment Type: Permanent, Full-Time Salary: Circa £30k + excellent benefitsAbout the Company: My client is a highly respected and well-established estate agency with a reputation for excellence and professionalism in the residential property market. Known for their customer-first approach and commitment to quality, they offer a dynamic and inclusive working environment where individuals are supported to thrive and grow. With a strong local presence and national recognition, they are proud to offer market-leading services to both landlords and tenants.The Role: An exciting opportunity has arisen for a Lettings Administrator to join my client's thriving Ascot office, they are one of the best branches in the network. This is a pivotal role that will support the smooth running of the lettings department and contribute to its continued growth. The ideal candidate will be organised, proactive, and have excellent attention to detail.Key Responsibilities:Prepare and issue new tenancy agreements within 24 hours of receiving the offerDraft the appropriate tenancy agreement and manage signature process via AdobeSignLiaise with solicitors where third-party agreements are requiredIssue invoices, standing orders, and rent demandsPrepare deeds of guarantee or rental payment invoices as neededTrack receipt of signed agreements, chasing as necessaryDraft legal notices on behalf of landlords and manage related processesManage changes to tenancy such as deeds of assignment or surrenderMaintain accurate paperless filing and database systems (including RPS)Keep up-to-date with lettings legislation and compliance requirementsRespond promptly to all correspondence and support team members in their absenceRegister applicants, book viewings, and conduct occasional property viewingsWelcome visitors and provide professional front-of-house serviceAttend regular lettings and team meetingsPerson Specification:Educated to GCSE level or equivalentFull, valid driving licence required and own carExperience & Skills:Previous experience in a similar lettings or administrative role within PropertyBenefits:25 days annual leave + public holidays (option to buy additional leave)Health screening, gym discounts, wellbeing supportCycle to work scheme, travel and retail discountsPension, life assurance (8x basic salary), income protectionBonus scheme eligibility, share incentive planFinancial and mortgage adviceSeason ticket loan, concierge services, kids pass, open fairways golf cardSupportive and inclusive culture with regular social events and volunteering opportunities

Created: 2025-05-10