Job Title

2x Executive Assistants (UK) – Oversight of Global PA Function Location:UK (Uxbridge / West London or Hybrid)Travel:Travel will be involved so only those able to meet this requirement are advised to applyReporting to:CEO & COOWorking Hours:UK business hours (flexibility required for cross-border coordination)About Keplin Group Limited Keplin Group Limited is a UK-based FMCG group operating a portfolio of 11 consumer brands across global markets. With growing international operations, the business requires structured, senior executive support to ensure leadership time, priorities, and execution are tightly managed across regions.Role Summary The Executive Assistant's (EA) will act as theprimary strategic and operational support partnerto the CEO and COO, whiledirectly managing and overseeing the India-based PA .This role isnot administrative only . It is acontrol, prioritisation, and governance roledesigned to ensure:Executive time is protectedInformation flow is filtered and accurateInstructions are executed correctly across geographiesThe PA function operates at a consistently high standardThe EA's will be accountable forwhat gets done, how it is done, and when- while execution support is shared with the India PA.Key Responsibilities Executive Support (UK-Led)Own and control CEO & COO calendars, priorities, and scheduling strategyAct as first-line gatekeeper for UK leadership timePrepare briefing packs, agendas, summaries, and decision documentsAnticipate leadership needs and proactively flag conflicts, risks, or gapsManage sensitive and confidential matters with absolute discretionPA Oversight & Management (India)Line-manage the India-based PA and set daily/weekly prioritiesDelegate tasks clearly and monitor execution quality and timelinesReview outputs (emails, documents, itineraries, reports) before leadership exposureEnsure instructions from CEO/COO are interpreted correctly and followed preciselyCoach, correct, and continuously improve PA standards and performanceAct as escalation point where clarity, urgency, or judgement is requiredCoordination & Communication ControlBe the single point of coordination between:CEO / COOIndia PA'sSenior leadership teamTrack all actions, follow-ups, and deadlines to closureEnsure no instruction, meeting action, or request is lost or duplicatedMaintain structured logs, trackers, and priority listsTravel, Logistics & PlanningOwn end-to-end executive travel strategy (UK & international)Review and approve travel plans prepared by the India PAEnsure visas, itineraries, accommodation, and schedules are aligned to business prioritiesOversee expense reporting accuracy and complianceOperational & Business SupportSupport leadership with:Board and senior management preparationCross-functional coordinationHigh-priority initiatives and deadlinesMaintain executive filing systems and structured documentationEnsure information is accessible, current, and decision-readyWhat Success Looks LikeCEO & COO are fully briefed, prepared, and uninterruptedCalendars reflect true priorities, not noiseThe India PA operates efficiently, confidently, and consistentlyInstructions are executed correctly first timeLeadership trust the EA function completelyKey Requirements Experience6–10+ years’ experience as an Executive Assistant supporting senior leadershipProven experience managing or supervising a PA or admin functionExperience working with international or offshore teams strongly preferredSkillsExceptional organisation, judgement, and prioritisationStrong leadership presence without egoAbility to manage complexity, urgency, and confidentialityCalm, authoritative, and solutions-focusedEducation Why This Role Is Critical This position is thecontrol centre of executive operations .The EA ensures leadership time is protected, decisions are supported, and the India PA function operates as an extension of the UK leadership office - not in parallel or in isolation.#J-18808-Ljbffr