Job Description You take great pride in the physical space around you and are passionate about creating and maintaining a happy and harmonious office where people are supported and enabled to do their job.You get bored in mundane, every days the same, working environments and thrive in fast-paced offices with multiple tasks to juggle.Youre a team player. Someone proactive who can work independently and doesnt need a lot of hand holding but understands the importance of keeping colleagues informed and updated on progress.Youre local to Marlow, willing and able to work from a town centre office five days a week during office hours (9am - 5:30pm) with the flexibility to start early or finish late when required (i.e. to prepare for and/or clear up after meetings).Youre looking for a role where you can make an immediate impact on those around you and see the benefit of your work from day one.Then you might be interested in the Office Manager position that BWP are looking to recruitWhat is BWP and why should I work for the agency?Our integrated marketing and PR campaigns supports the growth of brands like Trafford Centre, Gravity, Livingston Designer Outlet, Krcher and IKEA.All our employees enjoy the standard benefits youd expect - a competitive salary (in this case 30k); 25 days paid holiday plus bank holidays and an extra day for your birthday; and a pension scheme. Plus, we also offer:Company bonus scheme (discretionary) if BWP does well, so do you. A culture of appreciation, reward, and recognition with monthly and quarterly awards and celebrations.Company wellbeing programme including a free counselling service as needed.A busy social calendar with regular company socialsWhat will the Office Manager at BWP do?As an integral part of the agency, youll be responsible for ensuring the office is welcoming for our visitors and a great space for our staff to work and thrive.Youll work closely and collaboratively with our PA to the CEO, ensuring that she is at all times kept up to date with what youre working on, any obstacles youre facing, and what youve completed.Whilst therell be some regular daily/weekly/monthly tasks youll be getting stuck into, in truth, no two days will be the same as needs and priorities change regularly.Youll be delivering vital services which will enable your colleagues to deliver great work for our clients. This will involve:1.Making sure the office is clean, tidy and presentable at all timesEnsuring the cleaning rota is adhered to and assisting with cleaning where necessary.Ensuring meetings rooms are set up for meetings (with catering as required) and tidying up after meetings.Being the main point of contact for suppliers, tradespeople and our landlord and liaising with them when issues are raised.2.Providing administrative support to the finance team and wider businessManning the main office phone line and general email address.Ensuring visitors and guests are greeted warmly and have their car parking allocated and validated.Ensuring the finance team have the receipts required to reconcile bank statements and credit cards.General maintenance of office equipment and company property including being the main point of contact for our IT support company and checking the CCTV cameras are working.Ensuring office supplies are well stocked.Negotiating with new and existing suppliers to ensure we get the best contracts and prices.Researching and booking travel, accommodation and restaurants.Printing, scanning and shredding.3.Supporting with employee onboarding activities.From sending offer letters and getting references, to ensuring everything is in place for the new starters first day, youll manage it all.Please note that, given the nature of the Office Managers responsibilities, this is a fully office-based role. Whilst other BWP departments work from home on a Tuesday and Friday; you will be expected to work in the office each day along with other operational members of the BWP team.What do I need to showcase in my CV to stand out?For this role, were more interested in how well you can do the job than how long youve been doing it. Were looking for someone who: Has experience working in a fast-paced office environment in an administrative role.Has excellent communication and collaboration skills, ensuring all stakeholders are kept informed and updated on progress. Can multitask, prioritise and work well under pressure.Is accurate and detail oriented, ensuring work is to the expected standards, even when youre juggling a long to do list.Is organised, proactive and productive; able to work on your own initiative and identify the areas you can make the biggest impact.Can be office-based in Marlow up to five days a week and has the flexibility for this to involve some work outside of the standard 9-5:30 working hours as required by the business.And someone who embodies our values:Isnt afraid to say what you think and challenge internal processes. Brings fresh ways of thinking about creating a happy and productive office environment (Brave).Wholeheartedly loves what you do and who you do it with and for. Is enthusiastic about creating an environment where colleagues thrive (Passionate).Strives to make a positive impact on colleagues, job candidates, suppliers and the wider community (Impactful).Is fun, friendly and driven to use your heart as well as your head (Human).Next stepsIf this sounds like the role for you and you tick our ideal candidate boxes, we welcome your application.If we agree you could be the newest member of the team, well be in touch to invite you to a Teams interview with the PA to our CEO. Nail that interview and youll be invited into the office to meet a few more of the team youll be working alongside. Wow them, and the jobs yours.Please note, were aiming to appoint the right candidate to start as soon as possible; therefore, applications will be considered as they are received. We typically respond to all applicants within two weeks of applying.
Job Title
Office Manager